Facilities Management Coordinator (Retail Company)

Virtual Staff 365; Philippines; Remote; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Permanent work-from-home set-up

Dayshift (Australian business hours)

Full-time job

HMO

Paid leave

Christmas Bonus equivalent to 1 month\

Job summary

Virtual Staff 365 is seeking a Facilities Management Coordinator to oversee maintenance and facilities tasks for commercial properties. You will be the main contact for clients, coordinate with contractors and internal teams, and maintain accurate records for reporting.

This full-time remote role follows Australian business hours and includes HMO, paid leave, and a pro-rata Christmas bonus. A Bachelor’s degree and strong English communication skills are required; experience in facilities

Qualifications

• Bachelor’s degree and strong English communication skills (IELTS 6 equivalent).
• Experience in facilities management, building maintenance, or a related field (preferred).
• Proficient in MS Office.
• Experience with Xero and ClickUp is a plus.
• Excellent problem-solving, organisational, and multitasking abilities.

Responsibilities

• Act as the main point of contact for clients with maintenance requests.
• Respond to inquiries via phone and email promptly and professionally.
• Coordinate maintenance tasks by liaising with clients, contractors, and internal teams.
• Assign maintenance tasks to contractors, ensuring timely completion.
• Maintain accurate records of requests, updates, and completed tasks for reporting.
• Onboard new clients and contractors, keeping essential records.
• Monitor dashboards, collate data, and ensure compliance across associated businesses.

Skills

English communication

Facilities management experience

MS Office

Xero

ClickUp

Education

Bachelor's degree

Tools

MS Office

Xero

ClickUp

Job description

Facilities Management Coordinator (Retail Company)

Company : Virtual Staff 365

Job Type : Full Time Philippines

Job Description - Facilities Management Coordinator (Retail Company)

Description

Our client is a leading Australian discount retail company with a strong presence across the country. They provide affordable everyday essentials to customers while maintaining a commitment to quality and value.

They are now looking to hire a Facilities Management Coordinator to play a key role in coordinating maintenance and facilities management tasks for commercial and industrial properties.

Job Responsibilities:

• Act as the main point of contact for clients with maintenance requests.
• Respond to inquiries via phone and email promptly and professionally.
• Coordinate maintenance tasks by liaising with clients, contractors, and internal teams.
• Assign maintenance tasks to contractors, ensuring timely completion.
• Maintain accurate records of requests, updates, and completed tasks for reporting.
• Onboard new clients and contractors, keeping essential records.
• Monitor dashboards, collate data, and ensure compliance across associated businesses.

Requirements

• Bachelor’s degree and strong English communication skills (IELTS 6 equivalent).
• Experience in facilities management, building maintenance, or a related field (preferred).
• Proficient in MS Office
• Experience with Xero and ClickUp is a plus.
• Excellent problem-solving, organisational, and multitasking abilities.

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Paid leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)