Operations And Account Support Coordinator

Virtual Staff 365; Philippines; Remote; PHP 360,000 - 540,000; Full time

Benefits offered by this job

Permanent work-from-home

Dayshift Australian hours

HMO

Annual leave

13th-month pay

Government mandated benefits

Job summary

Virtual Staff 365 is seeking an Operations and Account Support Coordinator to provide administrative, project coordination, and compliance support for an Australian client, while working remotely from the Philippines. The role focuses on document handling, client accounts, and site coordination across multiple teams.

The candidate will manage schedules, reports, and compliance records, ensuring timely delivery and accurate filing.

Qualifications

• Proven administrative and coordination experience within the construction or building remediation industry.
• Excellent written and verbal English communication skills for professional email coordination and stakeholder management.
• High level of organisational and time-management skills with a strong attention to detail.
• Demonstrated experience handling project documentation, tracking schedules, and managing compliance records.

Responsibilities

• Provide day-to-day administrative, scheduling, and operational support to the Chief Operating Officer
• Assist the Account Manager with client documentation, correspondence, and record keeping
• Provide administrative support to manage client accounts and service requests
• Track client deliverables, action items, and follow-ups to ensure timely completion
• Support the preparation of client reports, updates, and documentation packs
• Assist with internal operational process documentation and improvements
• Support invoice tracking and documentation coordination
• Maintain accurate client, project, and operational records across company systems and filing platforms
• Assist in tracking project timelines, schedules, deliverables, and progress updates
• Coordinate communication and email flow between internal teams, site teams, contractors, and clients
• Track subcontractor schedules and project progress updates
• Maintain daily site reports and project documentation registers
• Monitor and track expiration dates for company licences, permits, and regulatory registrations
• Coordinate the timely renewal of company licences and compliance documentation
• Track employee certifications, insurance policies, and professional licences
• Liaise with relevant authorities and service providers to ensure ongoing compliance
• Maintain an updated compliance and renewal calendar to avoid missed deadlines
• Assist in compliance tracking for safety documentation, permits, and inspections

Skills

Administrative coordination

English communication

Time management

Remote work

Tools

Microsoft Office

Microsoft Teams

OneDrive

SharePoint

Job description

Operations and Account Support Coordinator

Company: Virtual Staff 365 Job Type: Full Time Philippines

Job Description - Operations and Account Support Coordinator

Description

Our client is an established Australian specialist in waterproofing, building remediation, and compliance services. With over 20 years of industry experience, they deliver practical, compliant, and end-to-end solutions across strata, commercial, government, and infrastructure sectors. They are dedicated to ensuring long-term protection and regulatory compliance for a diverse portfolio of building assets.

They are now seeking to hire an Operations and Account Support Officer to provide critical administrative, project coordination, and compliance support that ensures smooth operational and client-related execution.

Job Responsibilities

Operations & Account Support

• Provide day-to-day administrative, scheduling, and operational support to the Chief Operating Officer
• Assist the Account Manager with client documentation, correspondence, and record keeping
• Provide administrative support to manage client accounts and service requests
• Track client deliverables, action items, and follow-ups to ensure timely completion
• Support the preparation of client reports, updates, and documentation packs
• Assist with internal operational process documentation and improvements
• Support invoice tracking and documentation coordination
• Maintain accurate client, project, and operational records across company systems and filing platforms

Project & Site Coordination

• Assist in tracking project timelines, schedules, deliverables, and progress updates
• Coordinate communication and email flow between internal teams, site teams, contractors, and clients
• Track subcontractor schedules and project progress updates
• Maintain daily site reports and project documentation registers

Compliance & Licence Management

• Monitor and track expiration dates for company trade licences, permits, and regulatory registrations
• Coordinate the timely renewal of company licences and compliance documentation
• Track employee certifications, insurance policies, and professional licences
• Liaise with relevant authorities and service providers to ensure ongoing compliance
• Maintain an updated compliance and renewal calendar to avoid missed deadlines
• Assist in compliance tracking for safety documentation, permits, and inspections

Requirements

• Proven administrative and coordination experience within the construction or building remediation industry
• Excellent written and verbal English communication skills for professional email coordination and stakeholder management
• High level of organisational and time-management skills with a strong attention to detail
• Demonstrated experience handling project documentation, tracking schedules, and managing compliance records
• Proficiency in Microsoft Office, including Word, Excel, and Outlook, at an intermediate to advanced level
• Experience utilising online collaboration tools such as Microsoft Teams, OneDrive, and SharePoint
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment
• Reliable and self-managing when working in a remote environment
• Ability to work full-time hours aligned to Australian Eastern Standard Time business hours

Nice-to-Have Skills

• Experience liaising directly with Australian councils, regulatory authorities, or building compliance bodies
• Prior experience supporting executive-level operations and account managers simultaneously
• Familiarity with the strata, commercial, or government sectors within the Australian market

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• 13th-month pay
• With Government Mandated Benefits