Facilities Coordinator - Finance

JLL; Quezon; On-site; PHP 357,000 - 580,000; Full time

Job summary

Jones Lang LaSalle Incorporated in the Philippines is seeking a finance administrator to support accounts payable, procurement, and facilities management activities. The role involves reviewing invoices, processing purchase orders, and monitoring budgets to identify potential savings.

You will prepare financial trackers, coordinate with vendors and internal teams, and ensure documentation complies with company policies and client requirements.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Relevant experience in finance administration, accounts payable, procurement, or facilities management support.
• Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation.
• Proficiency in Microsoft Office applications, particularly Excel; experience with JLL financial management systems is an advantage.
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.
• Good communication and coordination skills when dealing with vendors, internal departments, and clients.
• Ability to maintain confidentiality, follow financial controls, and comply with company policies and procedures.

Responsibilities

• Invoice and Payment Monitoring: Review vendor invoices, monitor payment status, and coordinate with Finance and vendors to resolve outstanding payments.
• Purchase Order Management: Process and monitor purchase orders, quotations, and supporting documents in accordance with procurement procedures and approval requirements.
• Budget Monitoring: Track operational expenses, monitor budget utilization, and identify cost variances and potential savings.
• Financial Reporting: Prepare and maintain financial trackers, expense reports, and supporting documents for monthly reporting and audits.
• Vendor and Stakeholder Coordination: Coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions.
• Compliance and Documentation: Maintain accurate and complete financial records in compliance with JLL and client requirements.
• Operational Support: Assist the Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses to support smooth site operations.
• Monitoring of Revolving Petty Cash

Skills

Attention to detail

Coordination skills

Communication skills

Multitasking

Microsoft Excel

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

JLL financial management systems

Job description

Key Roles and Responsibilities:

• Invoice and Payment Monitoring: Review vendor invoices, monitor payment status, and coordinate with Finance and vendors to resolve outstanding payments.
• Purchase Order Management: Process and monitor purchase orders, quotations, and supporting documents in accordance with procurement procedures and approval requirements.
• Budget Monitoring: Track operational expenses, monitor budget utilization, and identify cost variances and potential savings.
• Financial Reporting: Prepare and maintain financial trackers, expense reports, and supporting documents for monthly reporting and audits.
• Vendor and Stakeholder Coordination: Coordinate with vendors, Finance, Procurement, and the Facilities Management team to ensure timely processing of transactions.
• Compliance and Documentation: Maintain accurate and complete financial records in compliance with JLL and client requirements.
• Operational Support: Assist the Facilities Manager in monitoring financial commitments, maintenance costs, and project expenses to support smooth site operations.
• Monitoring of Revolving Petty Cash

Qualifications and Experience Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Relevant experience in finance administration, accounts payable, procurement, or facilities management support is preferred.
• Knowledge of invoice processing, purchase orders, budget monitoring, and financial documentation.
• Proficiency in Microsoft Office applications, particularly Excel; experience with JLL financial management systems is an advantage.
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.
• Good communication and coordination skills when dealing with vendors, internal departments, and clients.
• Ability to maintain confidentiality, follow financial controls, and comply with company policies and procedures.