Facilities and Administration Manager

Private Advertiser; Makati; On-site; PHP 1,200,000 - 2,000,000; Full time

Job summary

Private Advertiser in Makati is seeking a Facilities and Administration Manager to oversee facilities, office administration, and support services, ensuring smooth operations and a safe, clean working environment.

You will manage maintenance programs, procurement, vendor relationships, budgeting, and compliance with safety and regulatory requirements, while leading administrative staff and coordinating with departments to optimize resources.

Qualifications

• Bachelor's degree in a related field.
• 5–8 years of facilities management and admin experience.
• At least 3 years of supervisory experience.
• Knowledge of maintenance, procurement, budgeting, and vendor management.
• Strong leadership and communication skills.

Responsibilities

• Oversee day-to-day facilities and administrative operations.
• Maintain office buildings, equipment, utilities, and assets.
• Develop preventive maintenance programs.
• Manage office supplies and administrative requirements.
• Supervise administrative staff and maintenance personnel.
• Coordinate procurement of supplies and services.
• Liaise with suppliers, contractors, and landlords.
• Monitor expenses and ensure budget compliance.
• Ensure workplace safety and regulatory compliance.
• Oversee repairs, renovations, and facilities projects.
• Establish policies to improve efficiency.
• Prepare regular facilities reports and cost analyses.

Skills

Facilities management

Leadership

Budgeting

Vendor management

Procurement

Office administration

Microsoft Office

Reporting

Education

Bachelor's degree in Business Administration/Management/Engineering or related field

Tools

Microsoft Office

Job description

Job Description: Facilities and Administration Manager

Job Summary:

The Facilities and Administration Manager is responsible for managing the company's facilities, office administration, and general support services. Ensures that all facilities and administrative operations run smoothly, efficiently, and cost-effectively while maintaining a safe, clean, and productive working environment.

Key Responsibilities:

• Oversee the day-to-day facilities and administrative operations of the company.

• Ensure proper maintenance and upkeep of office buildings, equipment, furniture, utilities, and other company assets.

• Develop and implement preventive maintenance programs to ensure facilities and equipment are in good working condition.

• Manage office supplies, equipment, utilities, and other administrative requirements.

• Supervise administrative staff, maintenance personnel, and other support services.

• Handle procurement of office supplies, equipment, maintenance services, and other operational requirements.

• Coordinate with suppliers, contractors, landlords, and service providers to ensure quality and timely delivery of services.

• Monitor administrative and facilities expenses and ensure compliance with approved budgets.

• Ensure compliance with workplace safety, security, housekeeping, and government regulatory requirements.

• Oversee office repairs, renovations, improvements, and other facilities-related projects.

• Establish and implement administrative policies, procedures, and controls to improve operational efficiency.

• Prepare regular reports on facilities, administrative activities, expenses, and ongoing projects.

• Identify opportunities for cost reduction, process improvement, and better utilization of company resources.

Qualifications:

• Bachelor's degree in Business Administration, Management, Engineering, or any related field.

• At least 5-8 years of relevant experience in facilities management and general administration.

• With at least 3 years of supervisory or managerial experience.

• Knowledgeable in facilities maintenance, procurement, vendor management, budgeting, and office administration.

• Strong leadership, organizational, communication, and problem-solving skills.

• Ability to manage multiple tasks, supervise personnel, and coordinate with different departments.

• Proficient in Microsoft Office applications and administrative reporting.