Admin Supervisor - Repair and Maintenance

Infinity 88 Business Consultancy; Metro Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

Infinity 88 Business Consultancy is seeking an experienced Senior Administrative/Facilities Supervisor to oversee repairs, maintenance, and related admin tasks in a dynamic environment. You will coordinate with technicians, suppliers, and internal departments to ensure timely, compliant, and well-documented maintenance operations.

The role requires a degree in a relevant field and hands-on experience in facilities management, with strong organizational and communication skills to handle multiple

Qualifications

• Bachelor’s degree in Business Administration, Management, Engineering, Facilities Management or a related field.
• Experience in administration, facilities, repairs and maintenance, property management, or similar operations.
• Preferably with supervisory or team-lead experience.
• Strong organizational, coordination, documentation, and follow-up skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Ability to manage multiple requests, priorities, and deadlines.
• Detail-oriented, dependable, and proactive in resolving administrative and maintenance concerns.

Responsibilities

• Supervise and coordinate administrative activities related to repairs, preventive maintenance, and facility maintenance.
• Receive, monitor, and track repair and maintenance requests from various departments.
• Coordinate with maintenance personnel, contractors, suppliers, and service providers to ensure timely completion.
• Prepare and maintain work orders, maintenance records, service reports, quotations, invoices, and related documents.
• Monitor status and completion of repair and maintenance activities and provide updates.
• Assist in obtaining and evaluating quotations for repair works, materials, equipment, and services.
• Maintain an organized filing system for maintenance documents, contracts, warranties, and service records.
• Monitor maintenance schedules and ensure preventive maintenance is documented and followed up.
• Assist in monitoring maintenance expenses and ensure supporting documents are complete and accurate.
• Coordinate inspections and follow up on outstanding repair concerns and recurring maintenance issues.
• Ensure compliance with company policies, safety requirements, and administrative procedures.
• Prepare reports and summaries on maintenance activities, pending requests, expenses, and completed works.
• Supervise administrative staff supporting repairs and maintenance activities.
• Perform other related administrative and operational duties as assigned.

Skills

Supervisory experience

Organizational skills

Communication skills

Multitasking

Detail-oriented

Education

Bachelor’s degree (Business Administration / Management / Engineering / Facilities Management)

Tools

Excel

Word

Microsoft Office

Job description

Job Description

• Supervise and coordinate administrative activities related to repairs, preventive maintenance, and facility maintenance.

• Receive, monitor, and track repair and maintenance requests from various departments.

• Coordinate with maintenance personnel, contractors, suppliers, and service providers to ensure timely completion of work.

• Prepare and maintain work orders, maintenance records, service reports, quotations, invoices, and other related documents.

• Monitor the status and completion of repair and maintenance activities and provide regular updates to concerned departments.

• Assist in obtaining and evaluating quotations for repair works, materials, equipment, and services.

• Maintain an organized filing system for maintenance-related documents, contracts, warranties, and service records.

• Monitor maintenance schedules and ensure that preventive maintenance activities are properly documented and followed up.

• Assist in monitoring maintenance expenses and ensure that supporting documents are complete and accurate.

• Coordinate inspections and follow up on outstanding repair concerns and recurring maintenance issues.

• Ensure compliance with company policies, safety requirements, and established administrative procedures.

• Prepare reports and summaries on maintenance activities, pending requests, expenses, and completed works.

• Supervise administrative staff supporting repairs and maintenance activities, as applicable.

• Perform other related administrative and operational duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Management, Engineering, Facilities Management, or a related field.

• With relevant experience in administration, facilities, repairs and maintenance, property management, or similar operations.

• Preferably with supervisory or team-lead experience.

• Strong organizational, coordination, documentation, and follow-up skills.

• Good communication and interpersonal skills.

• Proficient in Microsoft Office, particularly Excel and Word.

• Able to manage multiple requests, priorities, and deadlines effectively.

• Detail-oriented, dependable, and proactive in resolving administrative and maintenance-related concerns.

• Willing to coordinate with contractors, suppliers, and internal departments as needed.