Facilities and Admin Associate

PwC Acceleration Center Manila; Pasig; On-site; PHP 279,000 - 502,000; Full time

Job summary

PwC Acceleration Center Manila is seeking a Facilities Analyst to develop and maintain databases for facilities inventory, condition assessments, and lifecycle costs, while supporting scheduled maintenance. The role reports to the Facilities Manager and focuses on delivering reliable workplace operations and data-driven insights.

You will engage with cross‑functional teams, manage housekeeping and access control, oversee procurement of supplies, and generate reports to optimize resources and

Qualifications

• College degree or similar in administrative related disciplines
• 0–1 year of facilities and admin management experience
• 1–2 years of facilities and admin management experience
• Experience working with senior management and executives
• Experience in Inventory management control
• Certified safety officer is a plus
• Knowledgeable in safety and security international standards
• Ability to prioritize and deliver assigned tasks
• Ability to deal / interact with personnel at different levels
• Strong Customer Focus
• Knowledgeable Project Management

Responsibilities

• Conduct housekeeping rounds to ensure high standards of cleanliness and facility upkeep
• Maintain and monitor the Electronic Access Control
• Supervise, and oversee the housekeeping personnel, and messenger
• Implement inventory management
• Procurement of housekeeping, pantry and office supplies
• Coordinate with vendors and other units of Corporate Services to ensure availability of resources
• Quick response to internal customers’ requests
• Manage and resolve facilities tickets and requests
• Prepare reports and presentations
• Effective filing of Facilities documents
• Fixed assets monitoring and inventory
• Timely submission of payment requests for vendors and other service providers
• Carry out other duties as assigned
• Track ticket requests and ensure requests are completed within established timelines and quality standards

Job description

About PwC Acceleration Center Manila

We are a community of solvers with a clear mission: to empower PwC member firms in over 20 countries by delivering quality services in Trust Solutions (Assurance, Tax), Advisory and Business Services, thereby building trust and driving sustained outcomes for our clients.

Our team of over 3,000 professionals brings together a diverse range of talents, creating a workplace that promotes inclusivity, innovation, collaboration, and a strong dedication to providing excellent client service. Through My+, we offer a brand-defining people experience in the areas that matter the most: Well-Being, Total Rewards, Development and Community.

PwC Acceleration Center Manila has been certified as a Great Place to Work for four consecutive years, highlighting its exceptional work environment and employee satisfaction. The center's commitment to inclusivity and diversity is evident in its practices and policies, fostering a culture of collaboration and respect. Additionally, PwC Acceleration Center Manila has experienced significant employment growth, attracting and retaining top talent while providing ample career opportunities and professional development for its employees.

Our firm's evolution is a testament to our commitment to growth and transformation. We are continuously expanding horizons, leveraging tech-driven teams to deliver unparalleled client experiences and groundbreaking solutions. Together, we forge the path to endless possibilities!

ROLE SUMMARY

The role develops and maintains databases related to facilities operational support including facilities inventory, facility condition assessment, building systems life cycle costs and assisting scheduled and planned maintenance activities.

REPORTING

This position will report to the Facilities Manager

WHAT’S IN IT FOR YOU

The AC Manila’s Facilities Analyst will be one of the key drivers of our Workplace Experience. As he/she practices his/her expertise in facilities operation, inventory management, facilities conditioning and she/he will build relationships with other units that will collectively address issues and challenges by promoting collaboration, cost efficiency and optimization of resources.

KEY RESPONSIBILITIES

• Conduct regular housekeeping rounds to ensure high standards of cleanliness, hygiene and Facility upkeep & maintenance is implemented at all times

• Maintain and monitor the Electronic Access Control

• Supervise, and oversee the housekeeping personnel, and messenger

• Implement inventory management

• Procurement of housekeeping, pantry and office supplies

• Coordinate with vendors and other units of Corporate Services to ensure availability of required resources as and when necessary, ie Training, Townhall,

• Quick response to all internal customers’ requests

• Manage and resolve facilities tickets and request

• Prepare reports and presentations

• Effective filing of Facilities documents

• Fixed assets monitoring and inventory

• Timely submission of payment requests for vendors and other service providers

• Carry out other duties as assigned

• Track ticket requests and ensure requests are completed within established timelines and quality standards

QUALIFICATION REQUIREMENTS

Educational Background

• College degree or similar in administrative related disciplines

Essential Requirements

• Associate 1: Minimum 0-1 or more years of Facilities and Admin Management experience

• Associate 2: Minimum 1-2 or more years of Facilities and Admin Management experience

• Experience working and communicating with senior management and executives

• Experience in Inventory management control

• Certified safety officer is a plus

Preferred Experience / Skills

• Knowledgeable in safety and security international standards

• Good in written and communication skills

• Average proficiency in MS Office applications – Word, Excel, PowerPoint

• Knowledgeable Project Management

• Knowledgeable in PEZA and BOI governed entities would be an advantage

• Ability to prioritize and deliver assigned tasks

• Ability to deal / interact with personnel at different levels

Other capabilities

• Strong Customer Focus

• Acts ethically and honestly in all transactions

• Self-Motivated – starter with the zeal for continuous improvement

• Has a good network of contacts related to facilities and office supplies