Facilities and Admin Assistant

transcosmos Asia Philippines Inc.; Metro Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

transcosmos Asia Philippines Inc. is seeking an Administrative Senior Associate to manage RFP processes, coordinate with vendors, and oversee facility admin tasks to ensure clean, safe, and compliant office operations.

The role requires a four-year degree in Management or Engineering, at least two years of admin experience, and proficiency with MS Word, Excel, PowerPoint, and CAD, with strong multitasking and teamwork.

Qualifications

• Education: Graduate of four-year course Management, Engineering (Electrical or Mechanical).
• Minimum of 2 years admin experience.

Responsibilities

• In-charge in preparing RFP for various vendors/suppliers.
• Receive invoices/billing from vendors/contractors and lessors; check the billing.
• Prepare the RFP documents and submit for review/approval.
• Handle renewal of business permits (LGU, PEZA) as needed and ensure compliance with TCAP.
• Coordinate with suppliers/service providers for water, pest control, and aircon repair.
• Ensure timely delivery of supplies and services and proper maintenance of office premises.

Skills

MS Word

MS Excel

PowerPoint

CAD

Multitasking

Teamwork

Government permits

Detail oriented

Education

Bachelor's degree in Management or Engineering

Job description

Submit RFP With Attached Documents To The Following

Team Leader for review

Job Description

DIVISION : Support (HR, Admin & Advisory)

DEPARTMENT: Facilities & Administrative Department

I. JOB TITLE Administrative Senior Associate

Immediate Superior

Supervisor Facilities & Admin

Qualification

Education: Graduate of four-year course Management, Engineering (Electrical of Mechanical )

Experience

minimum of 2 years Admin Experience

Skills

Computer literate with knowledge in Microsoft Application (Word, Excel & Power point) CAD operation is a must Ability to multitask and work well within a team environment Clean and tidy appearance Should have knowledge in securing government permits Highly organized and very keen to details

Objective

To ensure that office premises are properly maintained as to cleanliness, safety and security. To ensure that there is adequate office supply and proper maintenance of office equipment. To ensure that there is proper coordination with suppliers/ providers with regards payment of utilities and other requirements. To ensure that Admin & HR policies and procedures are properly implemented.

Duties And Responsibilities

In-charge in preparing RFP for various vendors/suppliers. Receive invoices/ billing from vendors/ contractors and lessors. Check the billing. Prepare the RFP and documents needed Submit RFP With Attached Documents To The Following Team Leader for review Senior Manager & President for approval. Finance Team for processing of payment. Process renewal of Business Permits(LGU, PEZA, (as needed). Prepare all the needed documents for the renewal of permit. Submit documents and pay necessary fees to the local gov’t. Ensure compliance of TCAP. Ensure that permit will be secured and posted inside the office.

• Coordinate with suppliers/service providers (water, pest control, aircon repair (as needed)

Coordinate with suppliers / service providers when needed.

Ensure that there is proper delivery of supplies and services.

Ensure that there is services needed are properly handled.

Prepare gate pass & work permit as needed.

• Conduct daily routine check of offices premises and AC units.

Check the office premises for the needed repairs.

Ensure cleanliness of work stations and common areas

Ensure that busted lights are replaced in a timely manner

Provide report needed for the replacement and repairs.

5 .Perform other duties that may be assigned from time to time .