Admin Assistant

Empire East Land Holdings, Inc.; Mandaluyong; On-site; PHP 279,000 - 391,000; Full time

Job summary

Empire East Land Holdings, Inc. seeks an Admin Assistant to maintain the cleanliness, safety, and basic upkeep of the facility while providing essential administrative support. The role involves records management, invoice processing, vendor coordination, and regulatory filings to ensure compliant, smooth office operations.

The successful candidate will have a bachelor's degree and at least one year of facilities or admin experience, strong MS Office skills, and attention to detail.

Qualifications

• Graduate of any Bachelor's degree.
• At least one (1) year of relevant administrative or facilities-related experience.
• Knowledge of utility billing and basic compliance requirements.
• Computer literate (MS Office Applications).
• Strong office and records management skills.
• Leadership, coordination, and vendor management skills.

Responsibilities

• Provide general administrative and clerical support to management and staff.
• Prepare, organize, file, and maintain office records, reports, contracts, and correspondence.
• Coordinate meeting room reservations, internal communications, and administrative requests.
• Monitor office supplies, assets, inventory, and replenishment of the Revolving Fund.
• Prepare and process Requests for Payment (RFPs), including utility, janitorial, security, and corporate plan billings.
• Coordinate office facilities, cleaning, maintenance, and service providers; conduct regular inspections of assigned areas.
• Monitor manpower, attendance, DTRs, supplies, and compliance with company policies and labor standards.
• Coordinate with internal departments and external agencies on administrative, operational, and compliance requirements.
• Prepare and submit regulatory reports and renewal documents, including DENR/LLDA, NWRB, Discharge Permits, and CPC requirements.
• Perform other administrative and operational duties as assigned to support smooth office operations and organizational goals.

Skills

Office administration

Vendor management

Record keeping

Communication

MS Office

Education

Bachelor's degree

Tools

MS Office Applications

Job description

The Admin Assistant is responsible for maintaining the cleanliness, safety, and basic upkeep of the facility, including work areas, restrooms, and utility areas. The role also assists with basic equipment maintenance, waste disposal, minor repairs, and emergency needs to help keep the facility safe, organized, and operational.

Responsibilities:

• Provide general administrative and clerical support to management and staff

• Prepare, organize, file, and maintain office records, reports, contracts, and correspondence

• Coordinate meeting room reservations, internal communications, and administrative requests

• Monitor office supplies, assets, inventory, and replenishment of the Revolving Fund

• Prepare and process Requests for Payment (RFPs), including utility, janitorial, security, and corporate plan billings

• Coordinate office facilities, cleaning, maintenance, and service providers; conduct regular inspections of assigned areas

• Monitor manpower, attendance, DTRs, supplies, and compliance with company policies and labor standards

• Coordinate with internal departments and external agencies on administrative, operational, and compliance requirements

• Prepare and submit regulatory reports and renewal documents, including DENR/LLDA, NWRB, Discharge Permits, and CPC requirements

• Perform other administrative and operational duties as assigned to support smooth office operations and organizational goals

Qualifications:

• Graduate of any Bachelor's degree
• At least one (1) year of relevant administrative or facilities-related experience
• Knowledge of utility billing and basic compliance requirements
• Computer literate (MS Office Applications)
• Strong office and records management skills

• Leadership, coordination, and vendor management skills