Facilities & Admin Specialist — Growth & Flexible Work

MicroSourcing; Philippines; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Healthcare on day one

Dependents coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing in the Philippines is hiring a Facilities and Admin Associate to support the Facilities team onsite at Two Ecom, MOA Pasay City. You will process helpdesk tickets, update trackers, maintain office supply inventory, and manage confidential documents.

The role also covers vendor requests, monthly facilities reports, site passes and permits, floor plan drawings, asset tracking, and supervising housekeeping and security to ensure safety and order.

Qualifications

• Proven administrative experience, preferably in property management, hospitality, or workplace facilities.
• Strong tracking and organizational skills with deep attention to detail.
• Good communication skills to coordinate with building tenants, vendors, and third-party security/housekeeping teams.
• Basic knowledge of Microsoft Excel for recording inventories, tracking expenses, and updating logs.

Responsibilities

• Process and monitor filed helpdesk tickets submitted to the Facilities department.
• Update operational trackers continuously to maintain precise internal data.
• Track and maintain an accurate running inventory of all office and facility supplies.
• Record, file, and manage the safekeeping of confidential Facilities Team documents.
• Process and log vendor or internal requests for payment accurately.
• Prepare comprehensive Facilities Monthly reports for leadership review.
• Process and manage documentation for incoming/outgoing gate passes and contractor work permits.
• Prepare procurement requests for monthly facilities and engineering supplies.
• Design and create site layouts or floor plans as assigned by management.
• Manage company assets, handling tracking, updates, and overall asset control.
• Prepare financial paperwork including liquidations, cash advances, and employee expense reimbursements.
• Coordinate with and supervise onsite housekeeping staff and security guards to ensure standard compliance.
• Monitor and maintain the daily cleanliness, safety, and orderliness of the corporate site.
• Perform additional operational duties assigned by the Facilities Site Lead.

Skills

Administrative experience

Tracking & organizational skills

Communication skills

Tools

Excel

Job description

MicroSourcing in the Philippines is hiring a Facilities and Admin Associate to support the Facilities team onsite at Two Ecom, MOA Pasay City. You will process helpdesk tickets, update trackers, maintain office supply inventory, and manage confidential documents.

The role also covers vendor requests, monthly facilities reports, site passes and permits, floor plan drawings, asset tracking, and supervising housekeeping and security to ensure safety and order.