Facilities and Administration Associate

MicroSourcing; Philippines; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Healthcare on day one

Dependents coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing in the Philippines is hiring a Facilities and Admin Associate to support the Facilities team onsite at Two Ecom, MOA Pasay City. You will process helpdesk tickets, update trackers, maintain office supply inventory, and manage confidential documents.

The role also covers vendor requests, monthly facilities reports, site passes and permits, floor plan drawings, asset tracking, and supervising housekeeping and security to ensure safety and order.

Qualifications

• Proven administrative experience, preferably in property management, hospitality, or workplace facilities.
• Strong tracking and organizational skills with deep attention to detail.
• Good communication skills to coordinate with building tenants, vendors, and third-party security/housekeeping teams.
• Basic knowledge of Microsoft Excel for recording inventories, tracking expenses, and updating logs.

Responsibilities

• Process and monitor filed helpdesk tickets submitted to the Facilities department.
• Update operational trackers continuously to maintain precise internal data.
• Track and maintain an accurate running inventory of all office and facility supplies.
• Record, file, and manage the safekeeping of confidential Facilities Team documents.
• Process and log vendor or internal requests for payment accurately.
• Prepare comprehensive Facilities Monthly reports for leadership review.
• Process and manage documentation for incoming/outgoing gate passes and contractor work permits.
• Prepare procurement requests for monthly facilities and engineering supplies.
• Design and create site layouts or floor plans as assigned by management.
• Manage company assets, handling tracking, updates, and overall asset control.
• Prepare financial paperwork including liquidations, cash advances, and employee expense reimbursements.
• Coordinate with and supervise onsite housekeeping staff and security guards to ensure standard compliance.
• Monitor and maintain the daily cleanliness, safety, and orderliness of the corporate site.
• Perform additional operational duties assigned by the Facilities Site Lead.

Skills

Administrative experience

Tracking & organizational skills

Communication skills

Tools

Excel

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities and Admin Associate

Location: Two Ecom, MOA Pasay City

Work setup & shift: Onsite/Shifting

Why join MicroSourcing?

You'll Have

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

• Process and monitor filed helpdesk tickets submitted to the Facilities department.
• Update operational trackers continuously to maintain precise internal data.
• Track and maintain an accurate running inventory of all office and facility supplies.
• Record, file, and manage the safekeeping of confidential Facilities Team documents.
• Process and log vendor or internal requests for payment accurately.
• Prepare comprehensive Facilities Monthly reports for leadership review.
• Process and manage documentation for incoming/outgoing gate passes and contractor work permits.
• Prepare procurement requests for monthly facilities and engineering supplies.
• Design and create site layouts or floor plans as assigned by management.
• Manage company assets, handling tracking, updates, and overall asset control.
• Prepare financial paperwork including liquidations, cash advances, and employee expense reimbursements.
• Coordinate with and supervise onsite housekeeping staff and security guards to ensure standard compliance.
• Monitor and maintain the daily cleanliness, safety, and orderliness of the corporate site.
• Perform additional operational duties assigned by the Facilities Site Lead.

What You Need

Non-negotiables

• Proven administrative experience, preferably in property management, hospitality, or workplace facilities.
• Strong tracking and organizational skills with deep attention to detail.
• Good communication skills to coordinate with building tenants, vendors, and third-party security/housekeeping teams.
• Basic knowledge of Microsoft Excel for recording inventories, tracking expenses, and updating logs.

Preferred Skills/expertise/experience

• Prior experience supervising third-party contractors, housekeeping personnel, or security guards.
• High proficiency in using tracking tools, inventory applications, or project layout software.
• Experience coordinating directly with corporate site leadership on budget liquidations and billing.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

For more information, visit https://www.microsourcing.com/