Facilities & Administration Coordinator — Day‑One Benefits

MicroSourcing; Pasay; On-site; PHP 390,600 - 580,320; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage

Paid time off

Life insurance

Performance bonuses

Career growth

Work-life harmony

Inclusive culture

Job summary

MicroSourcing is seeking a Facilities and Administration Associate for onsite work with a shifting schedule in the Metro Manila area. The role involves handling tickets, trackers, inventory, documentation, payments, and reports to support the Facilities Team.

Ideal candidates have facilities coordination or office admin experience, strong organizational skills, and proficiency in Microsoft Office. Collaboration with security and housekeeping vendors is part of the job.

Qualifications

• Experience in facilities coordination or office administration.
• Strong organizational and inventory/documentation management.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to coordinate with third‑party vendors such as security and housekeeping.

Responsibilities

• Process and monitor filed tickets submitted to the Facilities department.
• Maintain and update internal trackers to ensure data is current.
• Manage tracking and inventory of supplies to maintain stock levels.
• Organize recording, filing, and safekeeping of Facilities Team documents.
• Process and record payment requests, liquidations, cash advances, reimbursements.
• Generate monthly Facilities reports and other required documents.
• Coordinate the issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards are met.
• Monitor the cleanliness and orderliness of the site and assist in creating office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

Skills

Organizational skills

Inventory management

Vendor coordination

Documentation

Tools

Microsoft Office

Job description

MicroSourcing is seeking a Facilities and Administration Associate for onsite work with a shifting schedule in the Metro Manila area. The role involves handling tickets, trackers, inventory, documentation, payments, and reports to support the Facilities Team.

Ideal candidates have facilities coordination or office admin experience, strong organizational skills, and proficiency in Microsoft Office. Collaboration with security and housekeeping vendors is part of the job.