Facilities & Admin Associate — Operational Impact

MicroSourcing; Philippines; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking a Facilities and Administrative Associate to manage facilities tickets, asset data, inventory, and procurement at MOA, Pasay City. The role supports financial processing, monthly reporting, and site access controls in an onsite setting.

The position emphasizes data accuracy, vendor supervision, safety, and collaboration to uphold a productive work environment with growth opportunities.

Qualifications

• Bachelor's degree required.
• 6 months to 1 year of experience in facilities, office administration, or similar role.
• Willingness to learn and adapt to various facilities management tasks.
• Strong attention to detail for recording, filing, and safekeeping of documents.
• Proficiency in basic financial tasks such as processing payments, liquidations, and reimbursements.

Responsibilities

• Manage the processing and monitoring of all tickets submitted to the Facilities department to ensure timely resolution.
• Maintain accurate data by updating trackers and performing comprehensive asset management.
• Oversee the tracking, inventory, and procurement of monthly facilities supplies.
• Execute the recording, filing, and safekeeping of all critical Facilities Team documentation.
• Administer financial requests, including payment processing, liquidations, cash advances, and reimbursements.
• Generate detailed monthly facilities reports to provide operational insights to management.
• Coordinate administrative access by processing gate passes and work permit requests.
• Supervise site vendors, including housekeeping and security personnel, to maintain site standards.
• Monitor the cleanliness and orderliness of the site to ensure a safe and professional environment.
• Perform specialized tasks such as site layouts and other duties as assigned by the Facilities Site Lead.

Education

Bachelor's degree in any related course

Tools

MS Office (Excel, Word)

Job description

MicroSourcing is seeking a Facilities and Administrative Associate to manage facilities tickets, asset data, inventory, and procurement at MOA, Pasay City. The role supports financial processing, monthly reporting, and site access controls in an onsite setting.

The position emphasizes data accuracy, vendor supervision, safety, and collaboration to uphold a productive work environment with growth opportunities.