Admin and Facilities Manager | BGC, Taguig

iOPEX Tech; Taguig; On-site; PHP 446,000 - 670,000; Full time

Job summary

iOPEX Tech in the Philippines is seeking a dedicated Administrative and Facilities Manager to oversee daily office operations, vendor relations, and office upkeep. You will lead a small team, implement efficient policies, and ensure timely procurement of supplies while coordinating with cross-functional teams.

This role requires night shifts and shifting schedules at Bonifacio Global City, Taguig, and emphasizes strong organizational skills, vendor negotiation, and regulatory know-how to keep

Qualifications

• Minimum 3 years in admin or facilities management.
• Experience in office management or business services.
• Strong organizational and multitasking abilities.
• Willing to work night shifts and shifting schedules at Bonifacio Global City, Taguig.

Responsibilities

• Manage and coordinate all administrative and facilities tasks for smooth office operations.
• Oversee maintenance, vendor relationships, and repairs.
• Develop and implement policies to improve efficiency.
• Procure office supplies and equipment with cost-effectiveness and timely delivery.
• Serve as primary contact for admin and facilities inquiries.
• Collaborate with cross-functional teams to support objectives.
• Supervise and mentor admin and facilities staff.

Skills

Vendor management

Microsoft Office

Communication skills

Organizational skills

Team supervision

Problem-solving

Regulatory knowledge

Night shift readiness

Job description

We are looking for passionate and talented individuals who wants to join our growing awesome team.

What you'll be doing

• Manage and coordinate all administrative and facilities-related tasks to ensure the smooth running of our office
• Oversee the maintenance and upkeep of our office premises, including managing vendor relationships and overseeing any necessary repairs or improvements
• Develop and implement effective policies and procedures to optimize office efficiency and productivity
• Manage the procurement of office supplies, equipment, and other resources, ensuring cost-effectiveness and timely delivery
• Serve as the primary point of contact for all administrative and facilities-related inquiries and concerns from employees
• Collaborate with cross-functional teams to support the overall organizational objectives
• Supervise and mentor a team of administrative and facilities staff, providing guidance and training as needed

What we're looking for

• Minimum of 3 years of experience in a similar administrative or facilities management role, preferably in the office management or business services industry
• Strong organizational and multitasking skills, with the ability to priorities and manage multiple tasks effectively
• Excellent communication and interpersonal skills, with the ability to liaise effectively with both internal and external stakeholders
• Proficient in the use of office productivity software, such as Microsoft Office suite
• Proven experience in managing vendor relationships and negotiating contracts
• A keen eye for detail and a problem-solving mindset
• Knowledge of relevant administrative and facilities management regulations and best practices
• Must be willing to work on night shifts and shifting schedules at Bonifacio Global City, Taguig City

Other info

• Application Process: 1 Day hiring (Onsite Process depending on the availability of the hiring managers)
• Work set up: Onsite
• Schedule: Shifting
• Salary Range: Your current and expected salary as well as your interview with the hiring managers will be considered for the offer