Export Officer

Limketkai Manufacturing Corporation; San Juan; On-site; PHP 279,000 - 446,000; Full time

Job summary

Limketkai Manufacturing Corporation seeks an Export Sales Administrator to support export transactions, prepare and process contracts and orders, and ensure proper documentation. The role requires coordinating with QA, Production, Logistics, and Treasury to meet export requirements and timelines.

You will manage product samples, certificates, and testing coordination, while handling courier dispatches and maintenance of export records.

Qualifications

• Bachelor’s degree in Business Administration, International Business, Export Management, Logistics/Supply Chain Management, or a related field.
• Minimum 2–3 years of relevant work experience in export sales administration, export documentation, international logistics, or a similar role, preferably in a manufacturing or FMCG company.

Responsibilities

• Provides administrative support for export sales transactions, including preparation and processing of Sales Contracts, Purchase Requisition slips, Orders of Payment, and other internal documents.
• Coordinates with QA, Production, Logistics, Treasury, and other departments regarding customer orders, product samples, laboratory testing, certifications, and other export requirements.
• Coordinates preparation, collection, and dispatch of product samples to customers and third-party laboratories, and follows up on test results or feedback.
• Processes applications and requests for export-related clearances, certificates, surveyor reports, laboratory tests, and other documents required by customers or destination countries.
• Coordinates sending of original export documents, samples, and materials through couriers to customers and external parties.
• Maintains and updates export sales records, customer files, databases, shipment schedules, and other departmental records.

Skills

Export documentation

Coordination

Communication

Data entry

Education

Bachelor’s degree

Job description

• Provides administrative support for export sales transactions, including preparation and processing of Sales Contracts, Purchase Requisition

• Slips, Orders of Payment, and other internal documents.

• Coordinates with QA, Production, Logistics, Treasury, and other departments regarding customer orders, product samples, laboratory testing, certifications, and other export requirements.

• Coordinates the preparation, collection, and dispatch of product samples to prospective and existing customers and third-party laboratories, and follows up on test results or customer feedback.

• Processes applications and requests for export-related clearances, certificates, surveyor reports, laboratory tests, and other documents required by customers or destination countries.

• Coordinates the sending of original export documents, samples, and other materials to customers, laboratories, and other external parties through couriers.

• Maintains and updates export sales records, customer files, databases, shipment schedules, sample/laboratory monitoring, and other departmental records.

• Assists in monitoring monthly export sales, weekly shipments, customer orders, samples, and laboratory testing requirements.

• Coordinates customer requirements such as product specifications, Halal, Kosher, FSSC, and other supporting documents, in consultation with QA and other concerned departments.

• Handles administrative processing of repeat orders from existing retail/export customers, including order coordination, payment follow-up, scheduling, and filing.

• Provides administrative support during trade shows, exhibitions, and other export sales activities, including handling inquiries and distribution of samples.

• Performs research, coordination, and other administrative tasks as may be assigned by the Export Sales Manager.

Qualifications:

• Education: Bachelor’s degree in Business Administration, International Business, Export Management, Logistics/Supply Chain Management, or a related field.

• Experience: Minimum 2–3 years of relevant work experience in export sales administration, export documentation, international logistics, or a similar role, preferably in a manufacturing or FMCG company.