Export Assistant

Alliance Select Foods International, Inc.; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Alliance Select Foods International, Inc. is seeking an Export Documentation Assistant in Makati to support preparation of export documents and data entry for shipment monitoring systems.

The role involves updating records, coordinating with logistics, and ensuring accuracy of documents submitted to customers. Fresh graduates are welcome, with a preference for those with familiarity in export processes, MS Office, and strong attention to detail.

Qualifications

• Bachelor's degree in Business Administration, Customs Administration, Logistics, Supply Chain Management, Office Administration, or related field.
• Fresh graduates are encouraged to apply.
• Experience in export documentation, shipping, logistics, or customs documentation is an advantage but not required.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word.
• Strong attention to detail, with the ability to identify documentation discrepancies.
• Good organizational and time management skills.

Responsibilities

• Assist in preparing partial export documents, including Commercial Invoices, Packing Lists, and other in-house documents.
• Encode and update shipment information in the export monitoring system and documentation trackers.
• Enter shipment details into buyers' online systems and complete additional documentation or data requirements required by customers.
• Monitor the status of export documents, including Health Certificates, Catch Certificates, Certificates of Origin, and other export regulatory documents.
• Follow up with the Logistics Team and other internal departments regarding the processing and release of pending export documents.
• Assist in verifying the completeness and accuracy of export documents before the final review by the Export Shipping & Documentation Specialist and Officer.
• Scan, organize, and maintain both electronic and hard-copy filing systems for all export documentation.
• Assist in preparing weekly documentation status reports, as required.
• Assist the Export Shipping & Documentation team during peak shipment periods to ensure the timely completion of export documentation.
• Perform other documentation and administrative duties as assigned by the immediate supervisor.

Skills

Attention to detail

Organizational skills

Communication skills

Problem solving

Teamwork

Education

Bachelor's degree in Business Administration, Customs Administration, Logistics, Supply Chain Management, Office Administration, or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Assist in preparing partial export documents, including Commercial Invoices, Packing Lists, and other in-house documents.

Encode and update shipment information in the export monitoring system and documentation trackers.

Enter shipment details into buyers' online systems and complete additional documentation or data requirements required by customers.

Monitor the status of export documents, including Health Certificates, Catch Certificates, Certificates of Origin, and other export regulatory documents.

Follow up with the Logistics Team and other internal departments regarding the processing and release of pending export documents.

Assist in verifying the completeness and accuracy of export documents before the final review by the Export Shipping & Documentation Specialist and Officer.

Scan, organize, and maintain both electronic and hard-copy filing systems for all export documentation.

Assist in preparing weekly documentation status reports, as required.

Assist the Export Shipping & Documentation team during peak shipment periods to ensure the timely completion of export documentation.

Perform other documentation and administrative duties as assigned by the immediate supervisor.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Customs Administration, Logistics, Supply Chain Management, Office Administration, or any related field.
• Fresh graduates are encouraged to apply.
• Experience in export documentation, shipping, logistics, or customs documentation is an advantage but not required.
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word.
• Strong attention to detail, with the ability to identify documentation discrepancies.
• Good organizational and time management skills.