Executive Virtual Assistant: MD Support & HR Ops

optiBPO; Angeles; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

In-house medical team

HMO coverage

Job summary

optiBPO is seeking a General Virtual Assistant to take the admin load off the Managing Director, handling inbox, calendar, follow-ups, documents and reporting to keep leads moving without him chasing it.

You will support HR administration, recruitment, onboarding and employee records, while coordinating with Australian clients and managing CRM and estimating support in a dynamic international environment.

Qualifications

• 3+ years as an executive or virtual assistant to a business owner or director.
• 2+ years HR administration or generalist experience (recruitment, onboarding, employee records).
• Excellent written English: clear, professional, no errors.
• Strong Google Workspace skills.
• CRM experience (Zoho, HubSpot or similar).
• Reliable internet, backup power, and a quiet workspace.

Responsibilities

• Manage inbox and calendar for the MD; triage, draft replies, schedule meetings.
• Log new enquiries in CRM and maintain pipeline; book site meetings.
• Support estimating with drawings, quotes, and client briefs.
• Prepare letters, contracts, and notices from templates; organize documents.
• Assist finance with reminders and weekly revenue snapshots.
• Take minutes and action follow ups in team meetings.
• HR administration: recruitment, onboarding, records, probation reviews.
• Ad hoc support for MD's other business interests.

Skills

Executive assistant

HR administration

Google Workspace

CRM experience

English writing

Communication skills

Tools

Zoho CRM

Buildxact

Base Management

Xero

Lucid

HR Central

Job description

optiBPO is seeking a General Virtual Assistant to take the admin load off the Managing Director, handling inbox, calendar, follow-ups, documents and reporting to keep leads moving without him chasing it.

You will support HR administration, recruitment, onboarding and employee records, while coordinating with Australian clients and managing CRM and estimating support in a dynamic international environment.