Executive Assistant VA

Tavor Perry; Quezon City; In loco; PHP 420.000 - 660.000; Tempo pieno

Descrizione del lavoro

Tavor Perry is seeking an experienced Executive Assistant to work directly with our founder and CEO as a trusted right hand. You will run the executive calendar and inbox, coordinate our team of virtual assistants, support client communication and recruitment, and keep projects, documentation, and marketing activities moving forward.

Initially you will shadow the CEO to learn the daily workload and working style, then document processes, suggest improvements, and gradually take over recurring

Competenze

• Proven experience providing executive support directly to a CEO, founder, or entrepreneur.
• Strong calendar, inbox, and task management skills.
• Experience coordinating virtual assistants, team members, and many projects at once.
• Experience documenting processes and improving workflows.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) and GoHighLevel.
• Excellent written and spoken English communication skills.
• Proactive, able to anticipate needs before anyone asks.
• Experience with project or task management software.

Mansioni

• Handle the executive calendar, inbox, scheduling, and meeting preparation.
• Coordinate virtual assistants and team members, check on progress, watch deadlines.
• Manage client communications, including follow-ups and satisfaction checks.
• Support recruitment by scheduling interviews and coordinating with candidates.
• Coordinate social media and marketing activities with the team.
• Research podcast, PR, and partnership opportunities and handle outreach.
• Oversee project tracking, reporting, and documentation.
• Document existing CEO instructions and suggest workflow improvements.
• Take care of personal admin tasks like appointments and travel arrangements.

Conoscenze

Executive support

Calendar management

VA coordination

Process documentation

Microsoft 365

GoHighLevel

AI tools

PM software

English proficiency

Proactive mindset

Problem-solving

Multitasking

Dependable

Trustworthy

5+ years exp

Canva

PR outreach

Social media coordination

WhatsApp

Strumenti

Microsoft 365

GoHighLevel

Descrizione del lavoro

Job Summary:

Behind every growing business stands a founder who needs an organized partner, and an experienced Executive Assistant will work directly with our founder and CEO as a trusted right hand. You will run the executive calendar and inbox, coordinate our team of virtual assistants, support client communication and recruitment, and keep projects, documentation, and marketing activities moving forward. At first you will shadow the CEO to learn the daily workload and working style, then document processes, suggest improvements, and gradually take over the recurring administrative responsibilities that free up the CEO's time for growth.

Key Responsibilities:

• Handle the executive calendar, inbox, scheduling, and meeting preparation
• Coordinate virtual assistants and team members, check on assigned work, and keep an eye on deadlines
• Manage client communications, including satisfaction check-ins and follow-ups
• Support recruitment by scheduling interviews and working with candidates
• Coordinate social media and marketing activities with the team
• Research podcast, PR, and partnership opportunities and run the outreach
• Oversee project tracking, reporting, and documentation
• Document existing processes from the CEO's instructions and recommend workflow improvements
• Take care of personal administrative tasks such as appointments, travel arrangements, and reservations

Mandatory Skills:

• Proven experience providing executive support directly to a CEO, founder, or entrepreneur
• Strong executive calendar, inbox, and task management skills
• Experience coordinating virtual assistants, team members, and many projects at once
• Experience documenting processes and improving workflows
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint)
• Working knowledge of GoHighLevel (GHL)
• Confidence using AI tools such as ChatGPT or Claude in daily work
• Experience with project or task management software
• Excellent written and spoken English communication skills
• Proactive, able to anticipate needs before anyone asks
• Strong problem-solving and decision‑making skills
• Comfortable handling several priorities at once
• Punctual, thorough, and independent in your day‑to‑day work
• Professional and trustworthy

Preferred Skills:

• 5+ years of relevant executive support experience
• Canva experience for simple marketing and social media visuals
• Prior exposure to podcast, PR, or partnership outreach
• Familiarity with social media and marketing coordination
• Experience using WhatsApp for team communication

Why Join Us:

Work side by side with a founder who is actively growing the business and wants a true partner, not merely someone to hand tasks to. You will have real ownership, the trust to make decisions, and room to grow as the role expands with the company.