Executive Assistant

Outsource Direct; Philippines; Remote; PHP 360,000 - 480,000; Full time

Job summary

Outsource Direct is seeking an experienced Executive Assistant to support an international business leader with executive-level organization, communication, coordination, and day-to-day operational support.

The role requires protecting an executive’s time, managing shifting priorities, handling sensitive information, and anticipating needs before they arise. Experience supporting founders, CEOs, or international leadership teams is highly valuable.

Qualifications

• Experience supporting senior executives or founders
• Strong judgment and discretion
• Excellent organization and time management
• Proven ability to communicate with stakeholders

Responsibilities

• Manage executive calendars and complex scheduling
• Prioritize emails and respond on behalf of the executive
• Prepare meeting notes, agendas, and follow-ups
• Track priorities, deadlines, and action items
• Coordinate travel arrangements and itineraries
• Organize documents and executive information
• Conduct research and prepare summaries
• Support confidential projects and initiatives

Skills

Executive support

Calendar management

Email management

Discretion

Remote work

Communication

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Notion

ClickUp/Monday.com

Job description

Great executives move fast. Great Executive Assistants make sure nothing gets dropped along the way.

Outsource Direct is seeking an experienced Executive Assistant to support an international business leader with executive-level organization, communication, coordination, and day-to-day operational support.

We’re looking for someone who can bring structure to complexity.

Someone who can protect an executive’s time, manage shifting priorities, handle sensitive information professionally, and anticipate what needs to happen before it becomes urgent.

What You’ll Be Doing

Responsibilities may include:

• Managing executive calendars and complex scheduling
• Managing and prioritizing email communication
• Preparing meeting notes, agendas, and follow-ups
• Tracking priorities, deadlines, and action items
• Coordinating travel and itineraries
• Organizing documents and executive information
• Conducting research and preparing summaries
• Communicating with internal and external stakeholders
• Supporting projects and business initiatives
• Maintaining confidentiality and discretion
• Helping the executive stay focused on high-value priorities

What We’re Looking For

Strong candidates will typically have:

• Previous Executive Assistant, senior administrative, or similar experience
• Strong judgment and discretion
• Exceptional organization and time-management skills
• Confidence communicating with executives and business stakeholders
• Ability to manage competing priorities calmly
• Strong attention to detail
• A proactive approach to problem-solving
• Experience working independently in a remote environment
• The ability to anticipate needs before being asked

Experience supporting founders, CEOs, executives, agency owners, or international leadership teams is highly valuable.

Tools & Platforms

Experience with some of the following is an advantage:

• Google Workspace
• Microsoft Office
• Slack
• Zoom
• Notion
• ClickUp, Asana, Monday.com, or similar platforms
• Calendly
• CRM systems
• AI productivity and research tools

This Role Is About More Than Administration

A strong Executive Assistant doesn’t simply manage a calendar.

They create leverage.

They reduce noise.

They protect focus.

They make sure the right information, people, and priorities reach the executive at the right time. If that sounds like the way you work, this opportunity was written for you.

If you’re an experienced Executive Assistant who can operate with professionalism, discretion, and genuine ownership, we’d like to see your application.