Executive Virtual Assistant

Trinovation Partners; Philippines; Hybrid; PHP 781,000 - 1,042,000; Part time

Job summary

Trinovation Partners is seeking an experienced Executive Virtual Assistant to provide dedicated administrative and operational support to senior executives. The role can be remote from the Philippines or based on the Trinovation site, with flexible engagement and a night-shift schedule aligning to US Eastern hours.

The ideal candidate has 3+ years in executive/virtual assistance, excellent English communication, and strong Microsoft 365 skills.

Qualifications

• 3+ years of experience as an Executive/Virtual Assistant or in a similar role supporting senior leaders.
• Fluent written and spoken English communication.
• Daily working experience with Microsoft 365 including Outlook, Teams, Word, Excel and PowerPoint.
• Strong research ability with clear, accurate summaries.
• Discretion and the ability to handle confidential information.
• Proactive, resourceful and able to work independently.
• Reliable computer, stable internet connection and backup arrangements for full shift.

Responsibilities

• Manage executive calendars, inboxes, meeting schedules, and email correspondence.
• Prepare meeting agendas, briefing notes, follow-ups, and action-item trackers.
• Conduct research on companies, markets, and industry-related topics.
• Assist with vendor sourcing, CRM updates, and outreach coordination.
• Handle administrative tasks, documents, expenses, and filing.
• Coordinate travel, appointments, reservations, and other executive requests as needed.

Skills

Executive support

Calendar management

Email management

Microsoft 365

Research skills

English communication

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

WE'RE HIRING: EXECUTIVE VIRTUAL ASSISTANT!

Trinovation Partners is looking for an experienced and highly organized Executive Virtual Assistant to provide dedicated administrative and operational support to senior executives at a US-based AI consultancy.

If you're proactive, detail-oriented, and confident in managing executive-level responsibilities, we'd love to hear from you!

POSITION DETAILS

Position: Executive Virtual Assistant

Location: Philippines (Remote or Trinovation Site)

Work Schedule: Monday to Friday | Night Shift (PHT)

Core Hours: 8:00 AM - 12:00 PM US Eastern

Engagement: Flexible, 20-40 hours per week

Compensation: To be discussed during the interview

Philippine core hours are 9:00 PM - 1:00 AM during US standard time and 8:00 PM - 12:00 AM during US daylight saving time. The role is expected to begin at approximately 20 hours per week, with the possibility of increasing to 40 hours.

KEY RESPONSIBILITIES

• Manage executive calendars, inboxes, meeting schedules, and email correspondence.
• Prepare meeting agendas, briefing notes, follow-ups, and action-item trackers.
• Conduct research on companies, markets, and industry-related topics.
• Assist with vendor sourcing, CRM updates, and outreach coordination.
• Handle administrative tasks, documents, expenses, and filing.
• Coordinate travel, appointments, reservations, and other executive requests as needed.

REQUIRED QUALIFICATIONS

• At least 3 years of experience as an Executive Assistant, Virtual Assistant, or in a similar role supporting senior leaders or founders.
• Excellent written and spoken English communication skills.
• Daily working experience with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong research skills with the ability to summarize information clearly and accurately.
• Excellent judgment, discretion, and ability to handle confidential information.
• Proactive, resourceful, and capable of working independently.
• Reliable computer, stable internet connection, and backup arrangements for the full shift.

PREFERRED QUALIFICATIONS

• Experience supporting US-based executives or clients.
• Background or exposure to insurance, financial services, or consulting.
• Familiarity with CRM platforms and AI productivity tools.
• Experience coordinating US travel arrangements.