Executive Secretary - IngcoPh Traders

INGCOPH TRADERS INC; Caloocan; On-site; PHP 420,000 - 660,000; Full time

Job summary

INGCOPH TRADERS INC in Metro Manila seeks an Executive Secretary to provide high-level secretarial support, manage executives' schedules, and coordinate legal and administrative tasks onsite.

You will prepare legal documents, monitor deadlines, liaise with departments and external partners, and handle confidential information with discretion. Mandarin basics a plus.

Proactive, detail-oriented candidates able to start ASAP and work onsite at East Grace Park are encouraged to apply.

Qualifications

• Bachelor's degree in Political Science, Legal Management, or related field.
• Experience in legal affairs, project management, executive assistance, or corporate administration.
• Background in legal documents, contract preparation, and corporate matters.
• Knowledgeable in project coordination, progress monitoring, deadline management, and task follow-ups.
• Able to prepare, review, and organize legal documents, reports, correspondence, and meeting materials.
• Coordinate with executives, department heads, legal personnel, and external stakeholders.
• Basic knowledge of Mandarin Chinese and willingness to communicate in Mandarin when necessary.
• Strong written and verbal communication, organizational, and time-management skills.
• Able to handle confidential documents and sensitive company information with discretion.
• Proficient in Microsoft Office applications.
• Detail-oriented, analytical, proactive, and capable of managing multiple priorities.
• Able to monitor assigned projects, track action items, and ensure timely follow-through.
• Willing to work onsite at 130-A 6th St., 7th Ave., East Grace Park, South Caloocan City.
• Can start ASAP.

Responsibilities

• Provide secretarial and administrative support to executives.
• Assist in coordinating and monitoring projects, assignments, schedules, and deadlines.
• Prepare, organize, and maintain legal documents, contracts, reports, and corporate records.
• Coordinate with internal departments and external parties regarding legal, administrative, and project-related matters.
• Monitor pending tasks, project updates, and management instructions to ensure timely completion.
• Assist in preparing meeting agendas, minutes, presentations, and other executive materials.
• Conduct basic research and gather information for legal, corporate, and project-related requirements.
• Maintain organized records of important documents, correspondence, and project updates.
• Assist in scheduling meetings, managing appointments, and coordinating business communications.
• Support follow-ups with concerned personnel regarding outstanding concerns and deliverables.
• Assist with basic Mandarin communication when required and within language proficiency.
• Maintain confidentiality when handling sensitive information.
• Perform other executive secretarial, legal administrative, and project coordination duties assigned by management.

Skills

Bachelor's degree in Political Science

Legal affairs

Project management

Executive assistance

Corporate administration

Legal documentation

Contract preparation

Microsoft Office

Mandarin basics

Confidentiality

Communication

Time management

Organizational skills

Onsite work

ASAP availability

Education

Bachelor's Degree in Political Science

Bachelor's Degree in Legal Management

Tools

Microsoft Office

Job description

POSITION: EXECUTIVE SECRETARY

Work Location: 130-A 6th St., 7th Ave., East Grace Park, South Caloocan City
Work Setup: Onsite

Skills & Qualifications

• Bachelor's Degree in Political Science, Legal Management, or a related field

• With relevant experience in legal affairs, project management, executive assistance, or corporate administration

• Background in legal documentation, contract preparation, and corporate matters is an advantage

• Knowledgeable in project coordination, progress monitoring, deadline management, and task follow-ups

• Able to assist in preparing, reviewing, and organizing legal documents, reports, correspondence, and meeting materials

• Capable of coordinating with executives, department heads, legal personnel, and external stakeholders

• Basic knowledge of Mandarin Chinese and willingness to communicate in Mandarin when necessary

• Strong written and verbal communication, organizational, and time-management skills

• Able to handle confidential documents and sensitive company information with discretion

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint

• Detail-oriented, analytical, proactive, and capable of managing multiple priorities

• Able to monitor assigned projects, track action items, and ensure timely follow-through

• Responsible, professional, and able to work with minimal supervision

• Willing to work onsite at 130-A 6th St., 7th Ave., East Grace Park, South Caloocan City

• Can start ASAP

Job Description

• Provide secretarial and administrative support to executives and assist with daily business requirements

• Assist in coordinating and monitoring projects, assignments, schedules, and deadlines

• Prepare, organize, and maintain legal documents, contracts, reports, and corporate records

• Coordinate with internal departments and external parties regarding legal, administrative, and project-related matters

• Monitor pending tasks, project updates, and management instructions to ensure timely completion

• Assist in preparing meeting agendas, minutes, presentations, and other executive materials

• Conduct basic research and gather information for legal, corporate, and project-related requirements

• Maintain organized records of important documents, correspondence, and project updates

• Assist in scheduling meetings, managing appointments, and coordinating business communications

• Support follow-ups with concerned personnel regarding outstanding concerns and deliverables

• Assist with basic Mandarin communication when required and within language proficiency

• Maintain strict confidentiality when handling sensitive company information

• Perform other executive secretarial, legal administrative, and project coordination duties assigned by management