Executive Assistant

Exxel Prime Int'l Trading Inc.; Philippines; On-site; PHP 450,000 - 650,000; Full time

Job summary

Exxel Prime Int'l Trading Inc. Executive Assistant position on-site in Baesa, Caloocan City, provides high-level administrative support to the COO and leadership.

You will manage schedules, coordinate meetings, prepare confidential reports, and handle travel, communications, and documentation to enable strategic initiatives, including ORO Socks and OMG Cosmetics operations. Requires a Bachelor’s degree and 1–3 years’ experience in executive or administrative support, with strong MS Office and

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 1–3 years of experience in executive or administrative support.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Detail-oriented, trustworthy, and proactive.
• Ability to multitask and work independently under pressure.
• Professional, composed, and discreet in handling confidential information.
• Willing to work on-site in Baesa, Caloocan City.

Responsibilities

• Manage executive schedules, arrange meetings, and coordinate appointments
• Prepare reports, presentations, and other confidential documents
• Organize and maintain files, records, and databases
• Coordinate internal communications and relay directives from executives to departments
• Handle travel arrangements, event bookings, and executive logistics
• Take meeting minutes and follow up on assigned tasks and deadlines
• Assist in conducting research and gathering business data as needed
• Serve as a liaison between executives and key stakeholders, suppliers, or clients
• Maintain discretion and confidentiality in handling sensitive matters
• Perform ad hoc tasks and errands to support the executives productivity

Skills

Executive coordination

Time-management

Verbal communication

Written communication

Discretion

Multitasking

Research

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Google Workspace

Job description

Department:

Executive

Reports To:

COO

Location:

#20 Corner Rose St., Reparo Rd., Barangay 161, Baesa, Caloocan City

Work Setup:

On-site

Employment Type:

[Full-time / Probationary]

Job Summary

The Executive Assistant provides high-level administrative support to the executive leadership of Exxel Prime Int'l Trading Inc. This role ensures smooth coordination of schedules, communication, and documentation, allowing the company's top management to focus on strategic initiatives, especially in relation to ORO Socks and OMG Cosmetics operations.

Key Responsibilities

• Manage executive schedules, arrange meetings, and coordinate appointments
• Prepare reports, presentations, and other confidential documents
• Organize and maintain files, records, and databases
• Coordinate internal communications and relay directives from executives to departments
• Handle travel arrangements, event bookings, and executive logistics
• Take meeting minutes and follow up on assigned tasks and deadlines
• Assist in conducting research and gathering business data as needed
• Serve as a liaison between executives and key stakeholders, suppliers, or clients
• Maintain discretion and confidentiality in handling sensitive matters
• Perform ad hoc tasks and errands to support the executives productivity

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field
• With at least 1–3 years of experience in executive or administrative support
• Excellent organizational and time-management skills
• Strong verbal and written communication skills
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace
• Detail-oriented, trustworthy, and proactive
• Ability to multitask and work independently under pressure
• Professional, composed, and discreet in handling confidential information
• Willing to work on-site in Baesa, Caloocan City