Secretary

Fortuna Mining Corporation; Manila; On-site; PHP 279,000 - 424,000; Full time

Job summary

Fortuna Mining Corporation in Manila seeks a highly organized Secretary fluent in Mandarin, English, and Filipino to provide administrative support, manage schedules, translate documents, and coordinate with local and Chinese-speaking stakeholders.

The role requires confidentiality, strong multitasking, and professional communication. Responsibilities include calendar management, travel arrangements, meeting minutes, and preparing reports and presentations for executives.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or related field.
• At least 2 years of experience as a Secretary, Executive Assistant, or Administrative Assistant.
• Fluent in Mandarin, English, and Filipino, both written and spoken.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to multitask and work under pressure.
• Experience with Chinese executives or international companies is an advantage.

Responsibilities

• Manage the executive's daily calendar, meetings, appointments, and travel arrangements.
• Answer and screen phone calls, emails, and other correspondence in Mandarin, English, and Filipino.
• Translate documents, emails, letters, and reports between Mandarin, English, and Filipino.
• Provide interpretation during meetings, conferences, and business discussions when necessary.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Coordinate with Chinese-speaking clients, suppliers, partners, and visitors.
• Handle confidential documents and sensitive business information with discretion.
• Arrange travel bookings, accommodations, and transportation for executives or visitors.
• Assist in processing permits, business documents, contracts, and other administrative requirements.
• Perform other administrative and secretarial duties assigned by management.

Skills

Mandarin (Chinese)

English

Filipino (Tagalog)

Education

Bachelor's degree in Business Administration, Office Administration, or related field

Tools

Microsoft Office

Job description

On-site - Manila 1-3 Yrs Exp Bachelor Full-time

Job Description

Job Summary

We are looking for a highly organized and reliable Secretary who is fluent in Mandarin (Chinese), English, and Filipino (Tagalog). The ideal candidate will provide administrative and secretarial support, facilitate communication between local and Chinese-speaking clients or management, coordinate schedules, prepare reports, and ensure the efficient operation of the office. This role requires excellent communication, organizational, and multitasking skills, as well as the ability to maintain confidentiality. Multilingual secretaries commonly support executives by handling correspondence, scheduling, document translation, and interpretation between languages.

Key Responsibilities

• Manage the executive's daily calendar, meetings, appointments, and travel arrangements.
• Answer and screen phone calls, emails, and other correspondence in Mandarin, English, and Filipino.
• Translate documents, emails, letters, and reports between Mandarin, English, and Filipino.
• Provide interpretation during meetings, conferences, and business discussions when necessary.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Coordinate with Chinese-speaking clients, suppliers, business partners, and visitors.
• Handle confidential documents and sensitive business information with discretion.
• Arrange travel bookings, accommodations, and transportation for executives or visitors.
• Assist in processing permits, business documents, contracts, and other administrative requirements.
• Perform other administrative and secretarial duties assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or any related field.
• At least 2 years of experience as a Secretary, Executive Assistant, or Administrative Assistant.
• Fluent in Mandarin (Chinese), English, and Filipino, both written and spoken.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to multitask and work under pressure.
• High level of professionalism, integrity, and confidentiality.
• Experience working with Chinese executives or international companies is an advantage.

Preferred Skills

• Excellent translation and interpretation skills.
• Strong attention to detail.
• Ability to prioritize multiple tasks effectively.
• Problem-solving and decision-making skills.
• Experience handling business correspondence and documentation.