Executive Assistant to the CEO - Mandarin Speaker

Funtomato Consultancy Inc.; Taguig; Hybrid; PHP 480,000 - 720,000; Full time

Job summary

Funtomato Consultancy Inc. in the Philippines is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior management.

The role involves calendar management, travel coordination, and preparing reports and confidential documents for cross-border operations with Taiwan and Malaysia teams. The ideal candidate will have strong English skills and proficiency in Mandarin or Malay.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar administrative role.
• Experience supporting senior executives, business owners, or management is highly preferred.
• Must be amenable to work full-time onsite in the Philippines.
• Strong proficiency in English and at least one of the following: Taiwanese Mandarin, Taiwanese Hokkien, or Malay/Mandarin.

Responsibilities

• Provide comprehensive executive-level administrative support to senior management.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare reports, presentations, meeting minutes, and confidential documents.
• Coordinate travel arrangements, accommodations, itineraries, and expense reports.
• Serve as a key liaison for executives, both internally and externally.
• Assist with cross-border communications and coordination with Taiwan and Malaysia teams.
• Maintain organized filing systems and ensure timely follow-ups on action items.
• Monitor schedules, deadlines, and important commitments to ensure smooth executive operations.
• Assist in preparing business correspondence, emails, and other executive communications.
• Support meetings by preparing agendas, presentation materials, and necessary documents.
• Handle confidential information and sensitive business matters with professionalism and discretion.
• Coordinate with internal departments, external partners, and overseas teams as needed.
• Support special projects and operational tasks assigned by senior management.
• Perform other administrative and executive support duties as required.

Skills

Executive Assistant

Personal Assistant

Executive Secretary

Tools

MS Office Suite

Google Workspace

Zoom

Microsoft Teams

Job description

Responsibilities

• Provide comprehensive executive-level administrative support to senior management.


• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.


• Prepare reports, presentations, meeting minutes, and confidential documents.


• Coordinate travel arrangements, accommodations, itineraries, and expense reports.


• Serve as a key liaison for executives, both internally and externally.


• Assist with cross-border communications and coordination with Taiwan and Malaysia teams.


• Maintain organized filing systems and ensure timely follow-ups on action items.


• Monitor schedules, deadlines, and important commitments to ensure smooth executive operations.


• Assist in preparing business correspondence, emails, and other executive communications.


• Support meetings by preparing agendas, presentation materials, and necessary documents.


• Handle confidential information and sensitive business matters with professionalism and discretion.


• Coordinate with internal departments, external partners, and overseas teams as needed.


• Support special projects and operational tasks assigned by senior management.


• Perform other administrative and executive support duties as required.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar administrative role.


• Experience supporting senior executives, business owners, or management is highly preferred.


• Must be amenable to work full-time onsite in the Philippines.


• Strong proficiency in English and at least one of the following: Taiwanese Mandarin, Taiwanese Hokkien, or Malay/Mandarin.


• Comfortable communicating and coordinating with overseas stakeholders and multicultural teams.


• Excellent organizational, time management, and multitasking skills.


• Strong attention to detail and ability to manage multiple priorities simultaneously.


• Excellent written and verbal communication skills.


• High degree of professionalism, reliability, confidentiality, and discretion.


• Proactive, resourceful, and capable of working independently with minimal supervision.


• Able to anticipate executives’ needs and follow through on tasks and commitments.


• Proficient in MS Office Suite and digital collaboration tools such as Google Workspace, Zoom, and Microsoft Teams.


• Willing to handle occasional urgent requests and schedule changes based on business requirements.


• Strong problem-solving skills and the ability to work effectively in a fast-paced environment.

Work Setup

• Employment Type: Full-Time, Onsite


• Location: BGC, Taguig, Philippines


• Work arrangement: 100% onsite office work required