Executive Secretary & Admin Officer — Org Pro Pasig

HMJ Earth Movement Construction, Corp.; Pasig; On-site; PHP 223,000 - 357,000; Full time

Job summary

HMJ Earth Movement Construction Corp. in Pasig is seeking an Admin Officer / Executive Secretary to join a busy team and help keep operations running smoothly.

The role involves calendar management, document preparation, and coordinating with clients, suppliers, subcontractors, and government agencies on the Pasig/ Cainta boundary project. Strong MS Office and Google Workspace skills are required.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 1+ year admin/secretarial experience preferred.
• Excellent written and verbal communication.
• Highly organized with strong attention to detail.
• Able to prioritize tasks and meet deadlines.
• Proficient in Word, Excel, PowerPoint, and Google Workspace.
• Experience in bookkeeping is an advantage.
• Knowledge of HR processes and government compliance a plus.

Responsibilities

• Manage calendars, schedules, meetings, and management appointments.
• Prepare letters, reports, contracts, and other business documents.
• Organize and maintain physical and digital filing systems.
• Handle company correspondence, emails, and phone inquiries.
• Coordinate with clients, suppliers, subcontractors, and government agencies.
• Assist in procurement, purchasing, and inventory monitoring.
• Support HR functions including recruitment, employee records, and onboarding.
• Process permits, licenses, and other administrative requirements.
• Prepare reports, presentations, and meeting minutes.
• Perform other administrative and executive support duties as assigned.

Skills

Excellent written and verbal

Highly organized

Task prioritization

MS Word, Excel, PowerPoint

Google Workspace

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Excel

PowerPoint

Google Workspace

Job description

HMJ Earth Movement Construction Corp. in Pasig is seeking an Admin Officer / Executive Secretary to join a busy team and help keep operations running smoothly.

The role involves calendar management, document preparation, and coordinating with clients, suppliers, subcontractors, and government agencies on the Pasig/ Cainta boundary project. Strong MS Office and Google Workspace skills are required.