Executive Sales Assistant (IT, Environment & Services - Remote)

Private Advertiser; Metro Manila; Remote; PHP 600,000 - 900,000; Full time

Job summary

Kaiterra is seeking a Sales Support/Deal Desk professional to act as the operational engine for our sales team in the Philippines. You will support complex B2B deals, manage CRM and pipeline accuracy, coordinate with internal teams, and help Account Executives move opportunities toward closing.

Ideal candidates have 3–5 years in Sales Support or related roles, strong CRM knowledge (HubSpot preferred), and excellent English communication.

Qualifications

• 3–5 years of experience in Sales Support, Sales Operations, Deal Desk, or Project Coordination.
• Experience in B2B SaaS, technology, or complex hardware/software environments.
• Experience with long sales cycles and complex deals.
• Expert-level CRM knowledge; HubSpot preferred.
• Experience drafting proposals, SOWs, RFQs, or technical/commercial quotations.
• Excellent English communication and coordination skills.
• Highly organized, detail-oriented, proactive, and able to work under pressure.
• Strong sense of ownership with excellent follow-through.

Responsibilities

• Coordinate sales deals with Legal, Finance, Logistics, and Customer Success.
• Track contracts, approvals, proposals, RFQs, POs, and other deal requirements.
• Draft proposals, SOWs, and technical/commercial quotes based on AE guidance.
• Maintain accurate CRM records, deal stages, close dates, notes, and follow-ups.
• Manage client-facing scheduling, documentation, and logistics.
• Coordinate the Closed Won handover to Customer Success.
• Identify process bottlenecks and help improve sales workflows and resources.

Skills

Cross-functional coordination

English communication

Organized & proactive

Deal desk experience

Tools

HubSpot CRM

Job description

About the role

You will serve as the operational engine behind our sales team, supporting complex B2B deals, managing CRM and pipeline accuracy, coordinating with internal teams, and helping Account Executives move opportunities toward closing.

Key responsibilities

• Coordinate sales deals with Legal, Finance, Logistics, and Customer Success
• Track contracts, approvals, proposals, RFQs, POs, and other deal requirements
• Draft proposals, SOWs, and technical/commercial quotes based on AE guidance
• Maintain accurate CRM records, deal stages, close dates, notes, and follow-ups
• Manage client-facing scheduling, documentation, and logistics
• Coordinate the Closed Won handover to Customer Success
• Identify process bottlenecks and help improve sales workflows and resources

About you

• 3–5 years of experience in Sales Support, Sales Operations, Deal Desk, or Project Coordination
• Experience in B2B SaaS, technology, or complex hardware/software environments
• Experience working with long sales cycles and complex deals
• Expert-level CRM knowledge; HubSpot is preferred
• Experience drafting proposals, SOWs, RFQs, or technical/commercial quotations
• Excellent English communication and coordination skills
• Highly organized, detail-oriented, proactive, and comfortable working under pressure
• Strong sense of ownership with excellent follow-through

About us

Kaiterra is a global environmental technology company providing innovative air quality monitoring devices, intelligent software, and professional consulting services to help companies create healthier, smarter built environments.