Executive Operations Assistant

Cc Agent, Inc.; Philippines; Remote; PHP 698,000 - 1,046,000; Full time

Job summary

Cc Agent, Inc. is seeking an Executive Operations Assistant to support the CEO and manage day-to-day operations for a fast-growing medical aesthetics franchise client operating in the US market.

The role combines executive assistance, operations coordination, project management, financial administration, vendor coordination, and process documentation. The ideal candidate is detail-oriented, proactive, and capable of handling multiple priorities in a fast-moving environment.

Qualifications

• Experience supporting C-suite executives or senior leaders.
• Highly organized with the ability to multitask and prioritize.
• Excellent written and spoken communication and documentation skills.

Responsibilities

• Manage the CEO's inbox, calendar, and scheduling across time zones.
• Draft responses and flag urgent matters; coordinate meetings with vendors.
• Maintain daily/weekly task lists and track deliverables for the CEO.
• Serve as central point of contact between CEO, teams, and external partners.
• Coordinate communications across Google Workspace, Outlook, Slack, and Teams.

Skills

Executive support

Calendar management

Vendor coordination

Project management

Financial administration

Tools

Google Workspace

Outlook

Slack

Microsoft Teams

Job description

Executive Operations Assistant

Salary :

₱1,000 - 1,500 monthly

Company : Cc Agent, Inc. Job Type : Full Time Remote / Work from Home

Job Description - Executive Operations Assistant

Job Title: Executive Operations Assistant

Employment Type: Full-Time, Remote
Working Hours: Monday - Friday, 9AM - 5PM US Central Time
Compensation: $1,000–$1,500 USD/month (based on experience)

Location: Philippines

About the Company

Our client is a rapidly growing medical aesthetics franchisee operating two Dallas-area locations while also serving as an Area Representative for a national network of 65+ locations across the United States.

The business is expanding quickly and is looking for a highly organized, proactive Executive Operations Assistant to provide direct support to the CEO and help keep day-to-day operations running smoothly.

About the Role

The Executive Operations Assistant will serve as a key operational partner to the CEO, going beyond traditional administrative support. This role combines executive assistance, operations coordination, project management, financial administration, vendor coordination, and process documentation.

The ideal candidate is sharp, highly detail-oriented, proactive, and comfortable managing multiple priorities in a fast-moving environment. You should be someone who can take a task from instruction to completion, identify potential issues before they become problems, and keep the CEO informed without requiring constant follow-up.

As the company continues to grow, this position offers strong potential for expanded responsibilities and career growth.

Key Responsibilities

Executive Support & Communication

• Manage and organize the CEO's inbox by filtering, prioritizing, flagging urgent matters, and drafting responses when appropriate.

• Manage the CEO's calendar and schedule, coordinating meetings, vendor engagements, and other commitments.

• Maintain daily and weekly task lists and priorities for the CEO.

• Conduct regular check-ins with the CEO to review priorities, outstanding items, deadlines, and deliverables.

• Serve as a central communication point between the CEO, clinic teams, vendors, accountants, and other external partners.

• Manage communications across platforms including Google Workspace, Microsoft Outlook, Slack, and Microsoft Teams.