Executive Coordinator: Hybrid, C-Suite Support & Growth

MicroSourcing; Manila; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage from day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Collaborative culture

Job summary

MicroSourcing in Parañaque City, Philippines, is seeking an Executive Coordinator to support the CEO, CCO, and GM-PH in a hybrid setting. You will manage calendars, coordinate travel, prepare materials, handle confidential documents, and streamline executive communications.

The role requires strong English communication, exceptional organization, and ability to coordinate across time zones, including US overlap. Proficiency in MS 365 and prior admin experience are essential.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Management, or related field.
• Proven EA/Administrative Assistant experience, ideally supporting C-level; BPO experience a plus.
• Advanced Microsoft Office 365 proficiency (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, OneDrive).
• Working knowledge of project management concepts; no certification required.
• Excellent written and verbal English communication.
• Strong organizational skills and ability to handle confidential information.
• Ability to coordinate across multiple executives and time zones, including US overlap.

Responsibilities

• Calendar & Schedule Management: Own and maintain the calendars of the CEO, CCO, and GM-PH. Filter, prioritize, and resolve scheduling conflicts, protect focus and travel time, and ensure each executive is prepared for what is next.
• Travel & Itinerary Coordination: Plan and book domestic and international travel end to end, including flights, accommodations, ground transportation, visa requirements, and detailed itineraries. Adjust plans quickly when changes arise and reconcile related expenses.
• Meeting & Engagement Organization: Organize executive and leadership meetings by coordinating schedules, preparing agendas and materials, capturing minutes and action items, and driving follow-through to completion.
• Document Handling & Preparation: Prepare, format, and manage confidential documents, reports, and presentations. Maintain organized and easily retrievable records while handling sensitive information with strict confidentiality.
• Inbox & Communication Gatekeeping: Screen, filter, and prioritize incoming communications and calendar invitations. Flag matters requiring executive attention and act as a professional liaison to internal teams and external stakeholders.
• Project & Task Coordination: Track action items and initiatives across the executives, apply project management principles to keep deliverables on schedule, and proactively follow up with owners.
• Office & Administrative Support (Future State): Should an on-site setup be introduced in the future, assist with day-to-day office and administrative needs, including supplies, vendors, visitor coordination, and team events.

Skills

English proficiency

Time management

Organizational skills

Cross-time-zone coordination

Professional communication

Education

Bachelor's degree in Business Administration/related field

Tools

Office 365

Job description

MicroSourcing in Parañaque City, Philippines, is seeking an Executive Coordinator to support the CEO, CCO, and GM-PH in a hybrid setting. You will manage calendars, coordinate travel, prepare materials, handle confidential documents, and streamline executive communications.

The role requires strong English communication, exceptional organization, and ability to coordinate across time zones, including US overlap. Proficiency in MS 365 and prior admin experience are essential.