Executive Coordinator

MicroSourcing; Manila; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage from day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Collaborative culture

Job summary

MicroSourcing in Parañaque City, Philippines, is seeking an Executive Coordinator to support the CEO, CCO, and GM-PH in a hybrid setting. You will manage calendars, coordinate travel, prepare materials, handle confidential documents, and streamline executive communications.

The role requires strong English communication, exceptional organization, and ability to coordinate across time zones, including US overlap. Proficiency in MS 365 and prior admin experience are essential.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Management, or related field.
• Proven EA/Administrative Assistant experience, ideally supporting C-level; BPO experience a plus.
• Advanced Microsoft Office 365 proficiency (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, OneDrive).
• Working knowledge of project management concepts; no certification required.
• Excellent written and verbal English communication.
• Strong organizational skills and ability to handle confidential information.
• Ability to coordinate across multiple executives and time zones, including US overlap.

Responsibilities

• Calendar & Schedule Management: Own and maintain the calendars of the CEO, CCO, and GM-PH. Filter, prioritize, and resolve scheduling conflicts, protect focus and travel time, and ensure each executive is prepared for what is next.
• Travel & Itinerary Coordination: Plan and book domestic and international travel end to end, including flights, accommodations, ground transportation, visa requirements, and detailed itineraries. Adjust plans quickly when changes arise and reconcile related expenses.
• Meeting & Engagement Organization: Organize executive and leadership meetings by coordinating schedules, preparing agendas and materials, capturing minutes and action items, and driving follow-through to completion.
• Document Handling & Preparation: Prepare, format, and manage confidential documents, reports, and presentations. Maintain organized and easily retrievable records while handling sensitive information with strict confidentiality.
• Inbox & Communication Gatekeeping: Screen, filter, and prioritize incoming communications and calendar invitations. Flag matters requiring executive attention and act as a professional liaison to internal teams and external stakeholders.
• Project & Task Coordination: Track action items and initiatives across the executives, apply project management principles to keep deliverables on schedule, and proactively follow up with owners.
• Office & Administrative Support (Future State): Should an on-site setup be introduced in the future, assist with day-to-day office and administrative needs, including supplies, vendors, visitor coordination, and team events.

Skills

English proficiency

Time management

Organizational skills

Cross-time-zone coordination

Professional communication

Education

Bachelor's degree in Business Administration/related field

Tools

Office 365

Job description

Job Description:

Discover your 100% YOU with MicroSourcing!

Position:

Executive Coordinator

Work setup:

Hybrid | Shifting

Location:

Harton, Parañaque City

Why join MicroSourcing?

You'll Have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

Key Responsibilities

• Calendar & Schedule Management: Own and maintain the calendars of the CEO, CCO, and GM-PH. Filter, prioritize, and resolve scheduling conflicts, protect focus and travel time, and ensure each executive is prepared for what is next.
• Travel & Itinerary Coordination: Plan and book domestic and international travel end to end, including flights, accommodations, ground transportation, visa requirements, and detailed itineraries. Adjust plans quickly when changes arise and reconcile related expenses.
• Meeting & Engagement Organization: Organize executive and leadership meetings by coordinating schedules, preparing agendas and materials, capturing minutes and action items, and driving follow-through to completion.
• Document Handling & Preparation: Prepare, format, and manage confidential documents, reports, and presentations. Maintain organized and easily retrievable records while handling sensitive information with strict confidentiality.
• Inbox & Communication Gatekeeping: Screen, filter, and prioritize incoming communications and calendar invitations. Flag matters requiring executive attention and act as a professional liaison to internal teams and external stakeholders.
• Project & Task Coordination: Track action items and initiatives across the executives, apply project management principles to keep deliverables on schedule, and proactively follow up with owners.
• Office & Administrative Support (Future State): Should an on-site setup be introduced in the future, assist with day-to-day office and administrative needs, including supplies, vendors, visitor coordination, and team events.

Required Qualifications

• Bachelor's degree in Business Administration, Tourism, Management, or a related field.
• Proven experience as an Executive Assistant or Administrative Assistant, ideally supporting C-level executives. BPO industry experience is a strong advantage.
• Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Working knowledge of project management concepts; formal certification is not required.
• Excellent written and verbal English communication skills.
• Strong organizational skills, keen attention to detail, and sound judgment when handling confidential information.
• Ability to manage multiple executives' competing priorities and coordinate across time zones, including some overlap with US hours.

Preferred Qualifications

• Experience supporting multiple executives simultaneously.
• Background in a BPO, shared-services, or multinational environment.
• Familiarity with travel and expense management and collaboration tools.
• Prior experience in office administration or events coordination.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent.

We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply