Virtual Assistant

VA Masters; Valencia; On-site; PHP 700,000 - 1,000,000; Full time

Job summary

VA Masters is seeking an Executive Assistant to provide confidential, high-level administrative and operational support to the President & CEO. The successful candidate will steward complex scheduling, communications, and leadership coordination with warmth and discretion.

Responsibilities include managing calendars across internal leaders, board members, partners, and funders; drafting polished communications and briefings; coordinating Board meetings and travel logistics; and ensuring

Qualifications

• 4+ years supplying executive-level administrative support to a C-suite or senior leader.
• Proficiency with Microsoft 365, Outlook, Teams, SharePoint, and Planner.
• Exceptional organizational and time management skills with ability to handle competing priorities.
• Strong written communication and a professional phone manner.
• High degree of professionalism, discretion and sound judgment around confidential information.
• Dependable, precise and able to work independently.
• Strong communication with multiple stakeholders.

Responsibilities

• Steer the CEO's calendar with strategic judgment and coordinate complex scheduling across leadership, board, external partners and stakeholders.
• Draft, edit and ready correspondence, briefings and presentations in the CEO's voice.
• Coordinate logistics for Board meetings, agenda preparation, document compilation, and minute-taking.
• Manage travel arrangements, expense reporting and travel logistics for the CEO.
• Serve as a first point of contact for the CEO's office and route inquiries professionally.
• Support senior leadership coordination and scheduling for all-staff meetings and leadership retreats.
• Track action items and deliverables, keeping leadership informed and accountable.
• Handle sensitive information with discretion and confidentiality.

Skills

Executive support

Written communication

Time management

Discretion

Professionalism

Tools

Microsoft 365

Outlook

Teams

SharePoint

Planner

Job description

Job Summary: We're pleased to be taking on a highly organized and discreet Executive Assistant to supply confidential, high-level administrative and operational support to our President & CEO. This is a trusted-partner role — steering complex scheduling and communications, coordinating board and leadership activities, and keeping the CEO's time and attention aimed where they produce the greatest impact. The right person carries strong written English, sound judgment, and the professionalism to stand for a senior executive's office with warmth and discretion.

Key Responsibilities:

• Steer the CEO's calendar with strategic judgment, prioritizing and coordinating complex scheduling across internal leadership, board members, external partners, funders, and stakeholders
• Draft, edit, and ready correspondence, briefings, presentations, and talking points for the CEO, seeing that every communication is accurate, professional, and carries the CEO's voice
• Coordinate logistics and materials for Board of Directors meetings, scheduling, agenda preparation, document compilation, and minute-taking included
• Steer the CEO's travel arrangements, expense reporting, and logistical needs accurately and efficiently
• Stand as a knowledgeable first point of contact for the CEO's office, fielding inquiries and routing communications professionally
• Back senior leadership coordination, scheduling for all-staff meetings, leadership retreats, and cross-functional convenings included
• Track and follow up on action items, commitments, and key deliverables, keeping leadership informed and accountability firm
• Treat sensitive and confidential information with the highest level of professionalism at all times
• Supply administrative support to members of the senior management team as directed, spanning communications, donor administration, and coordination across departments

Mandatory Skills:

• 4+ years supplying executive-level administrative support, preferably to a C-suite or senior leader
• Proficiency with Microsoft 365, Outlook, Teams, SharePoint, and Planner included
• Exceptional organizational and time management skills, with the capacity to hold competing priorities in a fast-paced setting
• Strong written communication skills, a history of drafting executive correspondence and readying polished documents included
• Excellent spoken English and a professional phone manner
• High degree of professionalism, discretion, and sound judgment around confidential information
• Dependable, precise, and able to work under your own steam
• Strong communication skills and the capacity to work with several stakeholders

Preferred Skills:

• History backing executive leadership in a nonprofit or advocacy organization
• Familiarity with board governance and nonprofit board meeting coordination
• Practical history with project management tools such as Planner, Asana, or Monday.com
• Capacity to keep several projects and priorities running at once
• History coordinating across a distributed or multi-department team

Why Join Us: This is a chance to work closely with senior leadership and leave a meaningful mark on the daily operations of a mission-driven organization. You'll be trusted with real responsibility, find variety in your work, and have room to grow alongside a supportive team. If keeping executives organized and operations running smoothly is where you take pride, the role is a strong fit.