Executive Assistant | WFO - Night Shift | CCF

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 420,000 - 620,000; Full time

Benefits offered by this job

Health and life insurance

Company-provided PC

Fiber internet

Career advancement

Wellness programs

Job summary

Cloudstaff Philippines Inc. is seeking an organized Executive Assistant to support the Owner/General Manager. The role covers calendar management, CRM administration, client communications, reporting, and business development.

The ideal candidate communicates clearly in written English and can manage multiple priorities with sound judgment. This position offers growth opportunities within a busy outsourcing environment.

Qualifications

• 2-4 years of experience as an Executive Assistant or similar role.
• Strong written and verbal English communication.
• Ability to draft concise, professional client emails.
• Highly organized with attention to detail and follow-through.
• Comfortable working independently with multiple priorities.

Responsibilities

• Manage executive's Google Calendar: schedule meetings, appointments, and priorities.
• Provide administrative support to Owner/GM and sales efforts.
• Draft clear, professional client-facing emails and manage inbox.
• Maintain leads in HubSpot and ensure timely follow-ups.
• Generate sales reports and keep CRM data accurate.
• Assist with business development and lead generation.

Skills

Executive support

Calendar management

CRM (HubSpot)

Email writing

Organized

Multi-tasking

Tools

HubSpot

Apollo

Job description

Job Description

We are looking for a highly organized, proactive, and dependable Executive Assistant to support the Owner/General Manager of a growing construction company. This role will provide day-to-day executive and sales support, with responsibilities spanning calendar management, CRM administration, client communication, reporting, and business development.

The ideal candidate is an excellent communicator with strong written English skills, sound judgment, and the ability to write clear, professional emails that feel natural and authentic.

Key Responsibilities

• Manage and maintain the executive’s Google Calendar, including scheduling meetings, appointments, and priorities.
• Provide administrative and organizational support to the Owner/General Manager.
• Assist with managing the executive’s inbox and drafting clear, professional clientfacing emails.
• Manage and monitor leads in HubSpot, ensuring follow-ups and sales activities are completed on time.
• Generate sales reports and maintain accurate CRM information.
• Track key follow-up tasks and help ensure sales opportunities do not fall through the cracks.
• Assist with business development and lead generation using Apollo to identify key contacts within target companies.
• Conduct structured email outreach campaigns and manage follow-up sequences.
• Research prospects and maintain accurate lead and contact information.
• Provide general support to the executive across sales, operations, and administrative priorities.

Qualifications and Requirements

• 2-4 years of experienceas an Executive Assistant
• Excellent written and verbal English communication skills.
• Strong ability to draft professional, concise, and natural-sounding emails.
• Highly organized with excellent attention to detail and follow-through.
• Comfortable working independently and managing multiple priorities.
• Experience with HubSpot or similar CRM platforms.
• Familiarity with Apollo or other lead-generation/prospecting tools.
• Strong computer skills and ability to learn new software quickly.
• Professional, dependable, proactive, and comfortable supporting a busy business owner.

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Superb and exciting Mid-Year Parties - with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff - Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture : We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You : We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual : We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.