Executive Assistant | WFO | Entec

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Career advancement opportunities

Company-provided PC/Laptop

Fiber internet connection

Free coffee & meals Fridays

VIP lounge

Child-friendly spaces

Referral bonuses

Wellness program

Psychiatrist on site

ESU program

Dream points

Job summary

Cloudstaff Philippines Inc. is seeking an experienced Executive Assistant to support senior-level managers with calendar and email management, travel planning, and confidential communications. You will coordinate complex schedules, handle content flow to executives, and arrange travel including hotels and transportation.

Proficiency in MS Office and CRM software, plus experience with Western clients, are desirable. 1–2 years in a similar role is preferred.

Qualifications

• Bachelor’s degree preferably in Business Administration.
• 1–2 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written English communication.
• Highly organized and efficient with strong time management.
• Experience with CRM software and Western clients preferred.

Responsibilities

• Manage executive scheduling, agendas, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and calendar management and information flow to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and related activities.
• Document creation, spreadsheet creation, and maintenance of filing system and contact database.
• Maintain professionalism and confidentiality with all materials.
• Organise team communications and plan events internally and offsite.
• Act as the point of contact among executives, employees, clients and external partners.
• Answering phone calls in a polite and professional manner.

Skills

Executive support

Time management

Communication

MS Office

CRM software

Western clients experience

Discretion

Education

Bachelor's degree in Business Administration

Tools

MS Office (Word Excel Outlook)

Job description

Job Description

You are responsible for performing a variety of administrative tasks and supporting our client’s seniorlevel managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities & duties:

• Manage executive scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as document creation, spreadsheet creation, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organise team communications and plan events, both internally and offsite
• Act as the point of contact among executives, employees, clients and other external partners
• Answering phone calls in a polite and professional manner

Qualifications and Requirements

Skills/attributes required:

• Excellent verbal and written English communication skills
• Strong customer support skills
• Strong analytical and multitasking skills
• Highly organised and efficient
• Proficient with MS Office including Word, Excel, and Outlook
• Experience with CRM Software
• Experience working with Western companies (preferred)

Qualifications / experience required:

• Bachelor’s degree preferably in Business Administration
• 1 to 2 years of experience as an Executive Assistant, Personal Assistant, or similar role

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

Award-winning Culture : We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

Invest in You : We support your development through comprehensive training programs, mentoring and opportunities for career advancement

Thrive as an Individual : We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.