Project Administrator - Consultancy | WFO | CCF

Cloudstaff Philippines Inc.; Angeles; On-site; PHP 335,000 - 446,000; Full time

Benefits offered by this job

Health and life insurance

Mid-Year Parties

Career advancement opportunities

Office ATM

Company-provided PC/Laptop

Weekly office perks

Top-notch workplace

Child-friendly spaces

Social clubs

International career growth

Referral incentives

Mental wellness support

Employee Share Units program

Cloudstaff Dream Points

Job summary

Cloudstaff Philippines Inc. is looking for a proactive candidate to manage project coordination and administration tasks. You will maintain project trackers using Smartsheet and ensure efficient communication between clients and internal teams.

The ideal candidate possesses strong IT skills and has experience in document management systems like SharePoint. Enjoy comprehensive health insurance, career advancement opportunities, and a vibrant workplace culture aimed at your success.

Qualifications

• Previous experience in administrative, project administration, or executive assistant role.
• Strong working knowledge of Smartsheet (highly preferred).
• Experience with document management systems, particularly SharePoint.
• Excellent written communication skills for preparing proposals and reports.

Responsibilities

• Manage and organize team email correspondence.
• Maintain and update project trackers and workflows using Smartsheet.
• Handle invoice queries and payment applications for clients.
• Prepare meeting minutes for both internal and external meetings.
• Coordinate change requests between clients and internal teams.

Skills

Organizational skills

IT skills

Written communication

Attention to detail

Project administration

Document management

Salesforce knowledge

Coordination skills

CRM familiarity

Proactive attitude

Tools

Smartsheet

SharePoint

Salesforce

Job description

Key Responsibilities:

• Manage and organize team email correspondence.
• Maintain and update project trackers and workflows usingSmartsheet.
• ManageSharePointdocument control and trackRFIs (Requests for Information).
• Coordinate the conversion and handover of completed jobs.
• Schedule and coordinate surveys with clients, residents, sub-consultants, and in-house fire engineers in accordance with project programmes.
• Prepare, facilitate, and distribute resident letters.
• Create and update project proposals based on provided briefs.
• Format and prepare reports prior to submission to clients.
• Issue and manage sub-consultant work orders.
• Handle invoice queries and payment applications for both sub-consultants and clients.
• Prepare meeting minutes for both internal and external meetings.
• Update cash flow forecasts within the Harmony Portal.
• Arrange PPE and ID access for new staff and sub-consultants.
• Set up contracts and opportunities in Salesforce and manage related handover checklists.
• Arrange and coordinate meetings with clients and sub-consultants.
• Facilitate contract amendments in coordination with clients, legal teams, and directors.
• Coordinate change requests between internal peer reviews, sub-consultants, and clients.

Qualifications and Requirements

The hiring team is looking for a candidate who is proactive, able to learn new systems quickly, has strong IT skills, and can work independently with minimal supervision.

• Previous experience in anadministrative, project administration, or executive assistantrole.
• Strong working knowledge ofSmartsheet(highly preferred).
• Experience withdocument management systems, particularly SharePoint.
• Familiarity withSalesforce or CRM systemsis advantageous.
• Strong organizational and coordination skills with the ability to manage multiple tasks simultaneously.
• Excellent written communication skills, particularly for preparing proposals, reports, and formal correspondence.
• High attention to detail, especially in document formatting and project tracking.
• Ability to liaise professionally with clients, internal teams, and external consultants.
• Proficiency in standard office tools and administrative systems.

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Superb and exciting Mid-Year Parties - with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff - Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture : We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You : We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual : We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.