Senior Executive Assistant

Hammerjack Pty Ltd; Philippines; On-site; PHP 900,000 - 1,300,000; Full time

Benefits offered by this job

Health insurance

Flexible leave credits

Career advancement

PC/Laptop provided

Fiber internet connection

Annual Performance Review with Salary

Job summary

Cloudstaff in Makati/Alabang is seeking a Senior Executive Assistant to manage the CFO's time, priorities and board-cycle logistics from our office in the Philippines. You will coordinate calendars, travel, meetings, and executive communications while keeping the CFO and executive team aligned across multiple regions.

The role demands 7+ years as an EA, strong English writing, discretion and experience with governance processes. This is a full-time office-based position with generous benefits.

Qualifications

• 7+ years EA experience, including 3+ years supporting C-level executives in finance or operations.
• Excellent written English and professional correspondence.
• Experience with board packs and formal governance cycles preferred.
• Advanced MS Office proficiency and comfort with AI productivity tools.

Responsibilities

• Provide executive support to the CFO, manage calendar, travel, and meeting prep.
• Capture actions, track commitments and maintain weekly status of open items.
• Maintain project register and dashboard for the CFO portfolio.
• Coordinate board pack logistics, minutes, and forward agendas.
• Provide discreet handling of sensitive material and cross-team coordination.

Skills

Executive support

Calendar management

Travel arrangements

Stakeholder management

Board governance familiarity

English writing

Discretion and judgement

AI productivity tools

Tools

Microsoft Office

Project tracking tools

Project management software

Job description

We're Hiring: Senior Executive Assistant

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment We got you covered!

We are currently on the lookout for a Senior Executive Assistant to join our team at Cloudstaff, the #1 workplace everywhere!

Role: Senior Executive Assistant

Work Arrangement: Work from Office

Location: Philippines - Makati/Alabang

Schedule: Morning shift

Job description:

The Senior Executive Assistant runs the Office of the CFO: managing the CFO's time and priorities, following up commitments across the executive team on behalf of the CFO, tracking the projects the office is accountable for, and coordinating the logistics of the board reporting cycle. Day-to-day executive support is provided to the CFO only — the wider mandate is keeping the executive agenda moving.

Cloudstaff operates across Asia-Pacific, the Americas and EMEA, and the CFO/COO portfolio covers finance, operations and major change programmes. The seat sits at the centre of that portfolio — board governance, executive decision-making and multi-region operations all run through this desk.

What you will own

1. Executive support to the CFO

• Own the CFO's calendar: prioritisation, conflict resolution, protected focus time and meeting preparation.
• Triage the inbox and support correspondence — drafting, flagging and routing so only what genuinely needs the CFO reaches the CFO.
• Arrange travel: itineraries, visas, logistics and contingencies.
• Prepare the CFO for meetings — agendas, pre-reads and briefing notes — and capture the actions that come out of them.
• Manage expenses, approvals routing and general administrative workflow.

2. Executive follow-through

• Maintain the action log from executive meetings and follow up owners to closure ahead of deadlines, on behalf of the CFO.
• Track commitments made to and by the CFO across the executive team, surfacing slippage early rather than reporting it late.
• Produce a weekly summary of open actions, stalled items and upcoming deadlines.

3. Project tracking

• Maintain the project register for the Office of the CFO: owners, milestones, status and risks.
• Chase project owners for updates and keep a concise status dashboard current.
• Flag drift before it becomes a problem — this role is early warning, not post-mortem.

4. Board cycle coordination

• Own board pack logistics end to end: the submissions calendar, chasing contributors, version control, formatting consistency and on-time distribution.
• Coordinate inputs from finance, regional leaders and functional heads.
• Manage board and executive meeting logistics — scheduling, attendance, papers — and support the capture of minutes and actions.
• Maintain the rolling forward agenda for board and executive meetings.

5. Office of the CFO operations

• Coordinate with other assistants and functional teams to keep the executive cadence moving.
• Handle board, financial, personnel and transaction material with complete discretion.
• Provide ad hoc support: information packs, short summaries and trackers.

Qualifications and requirements:

• 7+ years EA experience, including 3+ years supporting C-level executives, with experience in a finance or COO/operations environment — you understand reporting cycles and deadlines that do not move.
• Comfortable following up senior stakeholders on behalf of the CFO — persistent, tactful and organised about it.
• Experience with board packs or formal governance and reporting cycles is strongly preferred.
• Excellent written English and the ability to draft clear, professional correspondence.
• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint), comfort with project-tracking tools, and a quick adopter of AI productivity tools.
• Exceptional discretion and judgement — the role sees sensitive material daily.
• Calm, organised and assertive under pressure.

Perks & Benefits:

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.