Executive Assistant VA - Operations

Eighty20 Virtual inc; Davao del Sur; On-site; PHP 260,000 - 420,000; Full time

Job summary

Eighty20 Virtual inc in the Philippines seeks an Operations & Executive Assistant to support day-to-day operations, project coordination, and program management. You will manage calendars, documents, SOPs, reports, and stakeholder communications to keep initiatives on track.

The ideal candidate has at least 2 years in similar roles, excellent organization, and strong written/verbal communication. This full-time onsite role requires US-time alignment and a proactive, ownership-driven mindset.

Qualifications

• At least 2 years of experience in Executive/Operations/Administrative roles.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with project management tools and CRM platforms is a plus.

Responsibilities

• Provide day-to-day administrative and operational support.
• Manage calendars, meetings, and project schedules.
• Track tasks, monitor progress, and follow up on action items.
• Coordinate events, programs, and partnership activities.
• Maintain CRM records, documentation, and internal resources.
• Update and organize SOPs and company materials.
• Prepare, format, and update reports, presentations, and other business documents.
• Assist with outreach communications and stakeholder coordination.
• Ensure projects, processes, and administrative tasks are completed accurately and on time.
• Identify opportunities to improve workflows and support operational efficiency.
• Perform other administrative and operational duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Communication

Multi-tasking

Proactive

Ownership

Google Workspace

Microsoft Office

Tools

Asana

ClickUp

Monday.com

Trello

CRM platforms

Job description

We're looking for a highly organized, proactive, and dependable Operations & Executive Assistant to support our client's day-to-day operations and help keep projects, programs, and priorities moving forward.

In this role, you'll work closely with a dynamic leader, providing administrative and operational support across project coordination, documentation, partnership initiatives, and program management. If you're someone who thrives on organization, enjoys improving processes, and takes ownership of your work, we'd love to hear from you.

Key Responsibilities:

• Provide day-to-day administrative and operational support.

• Manage calendars, meetings, and project schedules.

• Track tasks, monitor progress, and follow up on action items.

• Coordinate events, programs, and partnership activities.

• Maintain CRM records, documentation, and internal resources.

• Update and organize Standard Operating Procedures (SOPs) and company materials.

• Prepare, format, and update reports, presentations, and other business documents.

• Assist with outreach communications and stakeholder coordination.

• Ensure projects, processes, and administrative tasks are completed accurately and on time.

• Identify opportunities to improve workflows and support operational efficiency

• Perform other administrative and operational duties as assigned.

Qualifications / Requirements:

• At least 2 years of experience as an Executive Assistant, Operations Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, Program Coordinator, or in a similar role.

• Exceptional organizational and time management skills.

• Strong attention to detail and a high level of accuracy.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Proactive, resourceful, and able to work independently.

• Strong sense of ownership, accountability, and follow-through.

• Proficiency with Google Workspace or Microsoft Office.

• Experience with project management tools (Asana, ClickUp, Monday.com, Trello, etc.) is an advantage.

• Experience using CRM platforms is a plus.

• Can start immediately and willing to work onsite (Juna Subdivision, Matina, Davao City)

• Amenable to work Full-time following US Time.

We’re Looking For Someone Who Is

• Highly organized and detail-oriented.

• Reliable and accountable.

• Process-driven with a continuous improvement mindset.

• A strong communicator and collaborative team player.

• Adaptable and eager to learn.

• Comfortable taking initiative and solving problems independently.

Job Type: Full-time

Ability to commute/relocate:

• Davao City: Reliably commute or planning to relocate before starting work (Required)