Leads Follow-Up & Administrative Support

Tavor Perry; Candon; On-site; PHP 312,000 - 469,000; Full time

Job summary

Tavor Perry is seeking a highly organized assistant to own lead follow-up, scheduling, CRM upkeep, and a wide range of admin tasks to help the business grow. You should be tech-savvy and able to work with minimal supervision, while also suggesting improvements that sharpen workflows and efficiency.

Join a growing team where you can take ownership of your work, contribute ideas, and develop toward greater responsibilities over time.

Qualifications

• Proven experience in an administrative, operations, or virtual assistant role.
• Strong organizational skills and meticulous attention to detail.
• Tech-savvy and quick to pick up new software tools and platforms.
• Experience using CRM systems to run contacts and follow-ups.
• Excellent written and verbal communication skills.
• Dependable, precise, and able to work under your own direction.
• Ability to own tasks and carry priorities with minimal oversight.

Responsibilities

• Follow up with leads and hold the sales pipeline moving
• Answer routine client inquiries promptly and professionally
• Run schedules, appointments, and client bookings
• Refresh and hold the CRM accurate and current
• Arrange documents, files, and spreadsheets
• Pitch in on staff scheduling and coordination
• Track and report on basic KPIs and performance metrics
• Take care of general administrative tasks that hold operations running
• Turn up openings to sharpen systems and workflows, and share suggestions proactively

Skills

Administrative experience

Organizational skills

Tech-savvy

CRM experience

Written and verbal communication

Independent worker

Ownership of tasks

Tools

GoHighLevel

Mindbody

Trainerize

Zapier

Google Workspace

AI tools (e.g., ChatGPT)

Social media management tools

Job description

Job Summary:
We're excited to be adding a highly organized and proactive assistant to own our lead follow-up and daily administrative operations, and to help our business keep growing. In the role you'll follow up with leads and hold our pipeline moving, run scheduling and client bookings, keep our CRM current, and own a wide spread of administrative and operational tasks. We want someone tech-savvy and dependable who not only delivers reliably but also brings ideas and suggestions for sharpening how we work. If being trusted to own your work is where you're at your best, we'd love to hear from you.

Key Responsibilities:

• Follow up with leads and hold the sales pipeline moving
• Answer routine client inquiries promptly and professionally
• Run schedules, appointments, and client bookings
• Refresh and hold the CRM accurate and current
• Arrange documents, files, and spreadsheets
• Pitch in on staff scheduling and coordination
• Track and report on basic KPIs and performance metrics
• Take care of general administrative tasks that hold operations running
• Turn up openings to sharpen systems and workflows, and share suggestions proactively

Mandatory Skills:

• Proven experience in an administrative, operations, or virtual assistant role
• Strong organizational skills and meticulous attention to detail
• Tech-savvy and quick to pick up new software tools and platforms
• Experience using CRM systems to run contacts and follow-ups
• Excellent written and verbal communication skills
• Dependable, precise, and able to work under your own direction
• Ability to own tasks and carry priorities with minimal oversight

Preferred Skills:

• Experience with GoHighLevel (GHL) for CRM, automations, and pipelines
• Familiarity with Mindbody, Trainerize, or similar booking and membership platforms
• Experience with Zapier or other automation tools
• Proficiency with Google Workspace
• At ease using ChatGPT or other AI tools to work more efficiently
• Experience running Instagram or other social media accounts
• Grounding in a fitness, wellness, or service-based business
• A proactive, strategic mindset — someone who suggests improvements, not just execution
• Ability to carry several projects and priorities side by side

Why Join Us:

This is a strong opening to become a key player in a growing business where your organizational skills and ideas leave a real, visible mark. You'll have the trust and latitude to own your work, along with the chance to grow into greater responsibility over time. If you want a role where initiative is valued and rewarded, this is the place for you.