Executive Assistant - US Sales & Project Support

Nightowl Consulting; Philippines; On-site; PHP 279,000 - 558,000; Full time

Job summary

Nightowl Consulting in the Philippines seeks an executive assistant to efficiently manage emails, calendar, and travel, ensuring smooth communication with internal and external stakeholders.

The role also covers light bookkeeping, Canva-based marketing materials, social media scheduling, document prep, meeting minutes, and project support to help the executive team stay focused on strategic priorities.

Qualifications

• Experience supporting executives or teams.
• Strong written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Familiarity with Calendly and light bookkeeping is a plus.

Responsibilities

• Manage executive emails with timely responses and follow-ups.
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• Handle inbound/outbound calls as required.
• Coordinate complex calendars and meetings using Calendly.
• Provide light bookkeeping: expense tracking, invoicing.
• Create marketing collateral using Canva.
• Coordinate social media calendar and postings.
• Arrange travel plans and itineraries.
• Draft and edit documents for the executive team.
• Prepare meeting agendas and minutes.
• Support project management and ensure on-time delivery.

Skills

Email management

Calendar management

Communication

Organization

Project coordination

Meeting coordination

Travel coordination

Tools

Canva

Calendly

Job description

Nightowl Consulting in the Philippines seeks an executive assistant to efficiently manage emails, calendar, and travel, ensuring smooth communication with internal and external stakeholders.

The role also covers light bookkeeping, Canva-based marketing materials, social media scheduling, document prep, meeting minutes, and project support to help the executive team stay focused on strategic priorities.