Strategic Executive Assistant for US Sales Team

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 502,200 - 613,800; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two de‑

Government-mandated benefits

Performance-based incentives

Quarterly company events

1,000 PHP de minimis

Equipment and software provided

Job summary

NightOwl Consulting Philippines Inc. seeks an organized Executive Assistant to support the team with comprehensive administrative tasks. Responsibilities include email and calendar management, light bookkeeping, Canva marketing support, social media coordination, travel planning, document preparation, and meeting coordination.

The role requires strong communication and multitasking abilities, with proficiency in MS Office and CRM tools. Familiarity with Calendly and Canva is a plus.

Qualifications

• Proven experience as an Executive Assistant for high-level executives in mortgage/financial industry.

Responsibilities

• Email management and follow-ups for executive communications.
• Phone calls handling for executive.
• Calendar management and scheduling with internal/external stakeholders (Calendly integration).
• Light bookkeeping: expense tracking and invoice processing.
• Marketing support using Canva for presentations and collateral.
• Coordinate social media calendar and postings.
• Coordinate travel arrangements and itineraries.
• Draft and edit documents and reports for executives.
• Prepare meeting agendas and minutes; support project management.

Skills

Executive support experience

Mortgage/financial industry experience

Organizational multitasking

Written and verbal communication

MS Office proficiency

Canva

Social media management

Shape CRM knowledge

Calendly familiarity

Tools

Microsoft Office Suite

Canva

Shape CRM

Calendly

Job description

NightOwl Consulting Philippines Inc. seeks an organized Executive Assistant to support the team with comprehensive administrative tasks. Responsibilities include email and calendar management, light bookkeeping, Canva marketing support, social media coordination, travel planning, document preparation, and meeting coordination.

The role requires strong communication and multitasking abilities, with proficiency in MS Office and CRM tools. Familiarity with Calendly and Canva is a plus.