Administrative Assistant: Data, CRM & Scheduling Pro

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 390,600 - 613,800; Full time

Benefits offered by this job

Above market salary

HMO on Day 1

Government-mandated benefits

Incentives

Quarterly events

De minimis allowance

Equipment & software provided

Job summary

NightOwl Consulting Philippines Inc. is seeking a highly organized Administrative Assistant to support day-to-day client operations. You will handle data entry, email management, CRM updates, client onboarding, and scheduling, contributing to smooth operations and timely communications across teams.

The role requires meticulous attention to detail, strong multitasking abilities, and a proactive, confidential approach. Competitive compensation and benefits are offered.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
• Experience working with CRM systems.
• Strong organizational and time management abilities, with the ability to manage multiple tasks simultaneously.
• Attention to detail with a focus on accuracy and reliability.
• Ability to maintain confidentiality and handle sensitive information.
• A positive, proactive attitude with strong problem-solving skills.

Responsibilities

• Data Management: Create, maintain, and update spreadsheets; pull reports and ensure data accuracy.
• Email and Communication Management: Monitor, prioritize, and respond to emails; draft professional emails.
• CRM Management: Update CRM with client information and progress; assist with reports.
• Client Onboarding Assistance: Support onboarding with login credentials and welcome emails.
• Schedule Management: Coordinate calendars, set appointments, and manage reminders.
• General Administrative Support: Assist with additional duties or projects as needed.

Skills

Data entry

CRM systems

Microsoft Office

Google Workspace

Time management

Attention to detail

Confidentiality

Tools

CRM software

Job description

NightOwl Consulting Philippines Inc. is seeking a highly organized Administrative Assistant to support day-to-day client operations. You will handle data entry, email management, CRM updates, client onboarding, and scheduling, contributing to smooth operations and timely communications across teams.

The role requires meticulous attention to detail, strong multitasking abilities, and a proactive, confidential approach. Competitive compensation and benefits are offered.