Executive Assistant (US Experienced)

HSM Worx; Muntinlupa; On-site; PHP 360,000 - 600,000; Full time

Job summary

HSM Worx is seeking an Executive Assistant to provide comprehensive support to the Vice President and another executive at our nursing home chain. The role requires strong organizational skills and discretion in a fast-paced healthcare environment, onsite in Northgate, Alabang.

You will manage schedules, travel, and prepare reports, while coordinating with departments and external stakeholders. This role requires graveyard shifts and on-site work in Muntinlupa, Philippines.

Qualifications

• Bachelor's degree or equivalent qualification.
• 1–2 years experience as executive assistant or similar role, US healthcare preferred.
• Excellent organizational, time management, multitasking skills.
• Strong written and verbal communication abilities.
• Proficient in MS Office and standard business tech.
• Willingness to work graveyard shift and onsite in Northgate, Alabang.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Assist in preparation and organization of corporate documents, presentations, and reports.
• Coordinate communication between executives and internal departments and external stakeholders.
• Handle confidential information with discretion and integrity.
• Support executives in project management and execution of business strategies.
• Organize and manage events, meetings, and conferences, including materials and logistics.
• Conduct research and prepare briefings on various topics as needed.

Skills

MS Office

Organizational skills

Written communication

Verbal communication

Discretion

Graveyard shift

Team player

Education

Bachelor's degree or equivalent qualification

Tools

MS Office

Job description

Applicants must be willing to work onsite in Northgate, Alabang, following the US timezone (9pm-6am local time).

Job Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Vice President and another Executive of our reputable nursing home chain. The successful candidate will play a crucial role in facilitating the efficiency and effectiveness of our executive leadership, demonstrating exceptional communication skills and a strong commitment to excellence in a dynamic healthcare environment.

Key Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.

• Assist in the preparation and organization of corporate documents, presentations, and reports.

• Coordinate and facilitate communication between the executives and internal departments, as well as with external stakeholders.

• Handle confidential information with discretion and integrity.

• Support the executives in project management and the execution of business strategies.

• Organize and manage events, meetings, and conferences, including preparation of materials and logistics.

• Conduct research and prepare briefings on various topics as needed.

Qualifications

• Bachelor's degree or equivalent qualification required.

• Minimum of 1-2 years of proven experience as an executive assistant or in a similar Executive role, preferably in the US healthcare sector.

• Excellent organizational, time management, and multitasking skills.

• Strong written and verbal communication abilities.

• Proficient in MS Office and other standard business technologies.

• Knowledge of healthcare administration is a plus.

• Ability to work independently and with a team in a fast-paced and high-pressure environment.

• Discretion and confidentiality are paramount.

• Willing to work for a graveyard shift

• Willing to work full on site in Northgate, Alabang Muntinlupa City