Executive Assistant to the Medical Director

AppleOne Visayas Medical Hospital; Philippines; On-site; PHP 400,000 - 700,000; Full time

Job summary

AppleOne Visayas Medical Hospital is seeking an experienced Executive Assistant to support the Medical Director. You will manage calendars, prepare reports, and coordinate with physicians, department heads, and external stakeholders to ensure smooth operations.

The role requires 2–3 years in executive assistance within a hospital setting, strong communication skills, and a high level of professionalism and discretion in handling confidential information.

Qualifications

• Bachelor’s degree in a related field is required.
• 2–3 years of experience in executive assistance or healthcare administration.
• Experience in hospital/healthcare setting is advantageous.
• Excellent written and verbal communication skills.
• Strong organizational, coordination, and time-management skills.
• Proficient in Microsoft Office and Google Workspace (Word, Excel, PowerPoint, Outlook/Calendar).
• Attention to detail with the ability to manage multiple priorities.
• High level of professionalism, discretion and confidentiality.
• Ability to work with physicians, hospital executives and senior stakeholders.

Responsibilities

• Manage the Medical Director’s schedule, meetings, appointments, and correspondence.
• Prepare reports, presentations, minutes, and other executive documents.
• Coordinate with physicians, department heads, hospital departments, and external stakeholders.
• Monitor and follow up on action items, requests, and deadlines.
• Maintain confidential medical, administrative, and executive records.
• Assist in meetings, hospital activities, special projects, and other initiatives of the Medical Director.
• Perform other related duties as assigned.

Education

Bachelor's degree in Business Administration/Management/Healthcare Administration/Nursing/Medical Administration

Tools

Microsoft Office/Google Workspace

Job description

Key Responsibilities:

1. Manage the Medical Director’s schedule, meetings, appointments, and correspondence.

2. Prepare reports, presentations, minutes, and other executive documents.

3. Coordinate with physicians, department heads, hospital departments, and external stakeholders.

4. Monitor and follow up on action items, requests, and deadlines.

5. Maintain confidential medical, administrative, and executive records.

6. Assist in meetings, hospital activities, special projects, and other initiatives of the Medical Director.

7. Perform other related duties as assigned.

Qualification:

• Bachelor's degree in Business Administration, Management, Healthcare Administration, Nursing, Medical Administration, or a related field.

• At least 2–3 years of experience in executive assistance, administrative management, healthcare administration, or a similar role.

• Experience in a hospital or healthcare setting is an advantage.

• Excellent written and verbal communication skills.

• Strong organizational, coordination, and time-management skills.

• Proficient in Microsoft Office / Google Workspace, particularly Word, Excel, PowerPoint, Outlook, and/or Google Calendar.

• Strong attention to detail and ability to manage multiple priorities.

• High level of professionalism, discretion, and confidentiality.

• Able to work with physicians, hospital executives, department heads, and other senior stakeholders.