Executive Assistant to the CEO - Calendar & Operations Pro

Ulticon Builders, Inc.; Taguig; On-site; PHP 360,000 - 720,000; Full time

Job summary

Ulticon Builders, Inc. is seeking a proactive Executive Assistant to provide comprehensive administrative and operational support to the President, CEO, and assigned executives.

You will manage calendars, coordinate meetings, prepare reports, handle confidential information, and liaise with internal teams and external partners to keep business operations running smoothly. This role requires strong organizational skills, discretion, and the ability to prioritize in a fast-paced construction

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• 2–5 years of relevant experience supporting executives.
• Experience supporting senior executives, presidents, or directors preferred.
• Experience in construction, engineering, real estate, or corporate environments is a plus.

Responsibilities

• Manage and maintain the executive's daily calendar, appointments, meetings, and business engagements.
• Coordinate schedules with department heads, clients, and partners to avoid conflicts.
• Prepare, edit, format, and organize letters, memos, reports, and presentations.
• Maintain an organized filing system for executive documents and records.
• Prepare meeting agendas, minutes, and follow up on action items.
• Draft professional correspondence and serve as liaison between executives and stakeholders.
• Coordinate domestic and international travel, itineraries, and accommodations.

Skills

Calendar management

Executive support

Communication

Documentation

Meeting coordination

Travel arrangements

Confidentiality

Stakeholder liaison

Education

Bachelor's degree in Business Administration/Management/Office Administration

Job description

Ulticon Builders, Inc. is seeking a proactive Executive Assistant to provide comprehensive administrative and operational support to the President, CEO, and assigned executives.

You will manage calendars, coordinate meetings, prepare reports, handle confidential information, and liaise with internal teams and external partners to keep business operations running smoothly. This role requires strong organizational skills, discretion, and the ability to prioritize in a fast-paced construction