Executive Assistant to the CEO

HomeAuto Phil Trade Inc.; Taguig; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

HomeAuto Phil Trade Inc. seeks an experienced Executive Assistant and Corporate Interpreter to support the CEO and senior leadership in Manila's Bonifacio Global City.

This role demands fluency in Mandarin, English, and Filipino, with strong calendar and travel coordination capabilities and the ability to translate meetings and documents as needed. You will provide high-level administrative support, draft executive communications, and manage complex schedules while coordinating domestic and

Qualifications

• Fluent in Mandarin, English, and Filipino, both spoken and written.
• Proven experience as Executive Assistant or Corporate Interpreter for C-level executives.
• Proficient with MS Office and collaboration tools (Google Workspace, Zoom, Teams, WeChat).
• Willing to work 100% onsite in BGC, Taguig, with flexibility for urgent requests.

Responsibilities

• Provide accurate real-time interpretation in meetings and translate business documents.
• Offer high-level administrative support to the CEO, including calendar management and travel planning.
• Draft, edit, and proofread executive communications and meeting minutes.
• Coordinate domestic and international travel and expense reports.
• Maintain filing systems and assist on special projects.

Skills

Mandarin fluency

English fluency

Filipino fluency

Executive support

Calendar management

Tools

MS Office

Google Workspace

Zoom

Microsoft Teams

WeChat

Job description

Key Responsibilities

Interpretation & Executive Translation

• Provide accurate, real-time simultaneous or consecutive translation (Mandarin, English, and Filipino) during business meetings, presentations, and executive discussions.

• Translate business correspondence, reports, contracts, presentation decks, and operational documents among Mandarin, English, and Filipino.

• Serve as the main cultural and linguistic liaison between the CEO, internal departments, external stakeholders, and overseas business partners.

Executive & Administrative Support

• Provide high-level administrative assistance to the CEO, including complex calendar management, meeting organization, and cross-time-zone schedule coordination.

• Plan and manage seamless domestic and international travel itineraries, accommodations, visa arrangements, and expense reports.

• Draft, edit, and proofread executive communications, emails, presentations, meeting agendas, and detailed meeting minutes.

• Monitor critical deadlines, action items, and project timelines to ensure follow-through across all operational departments.

• Organize and maintain efficient digital and hard-copy filing systems for confidential business files and executive documentation.

• Assist in managing special projects and operational assignments given by senior leadership.

Qualifications & Requirements

• Language Proficiency: Complete fluency in spoken and written Mandarin, English, and Filipino is strictly required.

• Experience: Proven track record as an Executive Assistant, Personal Assistant, Executive Secretary, or Corporate Interpreter supporting C-level executives or business owners.

• Technical Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint) and collaboration platforms (Google Workspace, Zoom, Microsoft Teams, WeChat).

• Work Setup: Must be fully amenable to work 100% onsite in BGC, Taguig, with flexibility to respond to urgent requests or schedule adjustments based on executive business needs.