Executive Assistant to the CEO

SEO Hacker; Las Piñas; On-site; PHP 669,600 - 1,004,400; Full time

Job summary

SEO Hacker in Metro Manila is seeking an Executive Assistant to the CEO to manage the CEO's schedule, communications, and strategic priorities with discretion and professionalism.

The role emphasizes calendar optimization, meeting coordination, travel logistics, and adoption of AI productivity tools to drive efficiency and organizational effectiveness.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Psychology, or any related field.
• At least 1-2 years of experience as an Admin Assistant, Executive Assistant, Executive Coordinator, Personal Assistant, or similar role.
• Excellent written and verbal English communication.
• Outstanding organizational skills.
• High attention to detail.
• Strong problem-solving ability.
• Experience supporting executives is highly preferred.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage and optimize the CEO's calendar
• Draft emails, reports, presentations, and business correspondence
• Prepare meeting agendas and take accurate meeting minutes
• Coordinate travel arrangements and itineraries
• Liaise with internal teams, clients, and partners professionally
• Maintain discretion in handling confidential information
• Suggest workflow improvements and leverage AI tools to improve efficiency

Skills

Executive support

Calendar management

English communication

Organizational skills

Attention to detail

Problem solving

AI tools familiarity

Education

Bachelor's degree in related field

Tools

Microsoft Office

Google Workspace

AI tools (ChatGPT, Gemini, Claude, Copilot)

Monday.com

ClickUp

Asana

Trello

Job description

The Executive Assistant to the CEO will be responsible for managing the CEO's executive operations, professional and personal schedule, strategic priorities, and administrative functions to ensure seamless day-to-day operations. This role demands exceptional organizational skills, discretion, sound judgment, and the ability to manage multiple priorities with efficiency.

Candidates who are proficient in AI-powered productivity tools and modern workplace technologies will have a distinct advantage, as we continuously leverage technology to improve executive efficiency and business operations.

Key Responsibilities

Executive Calendar & Time Management

• Manage and optimize the CEO's calendar


• Coordinate internal and external meetings


• Prioritize appointments based on business impact


• Resolve scheduling conflicts proactively

Executive Administrative Support

• Draft emails, reports, presentations, and business correspondence


• Prepare documents for meetings and presentations


• Organize digital files and maintain documentation


• Manage executive communications

Meeting Coordination

• Prepare meeting agendas


• Take accurate meeting minutes


• Track action items and follow through until completion

Project Coordination

• Monitor executive projects and deadlines


• Coordinate with department heads


• Follow up on deliverables across teams


• Ensure initiatives stay on schedule

Travel & Logistics

• Arrange domestic and international travel


• Coordinate accommodations, transportation, and itineraries


• Prepare travel documents and schedules

Executive Communication

• Serve as liaison between the CEO and internal teams


• Coordinate with clients, partners, and vendors professionally


• Ensure timely communication and follow-ups

Confidential Executive Support

• Handle confidential company information with integrity


• Maintain discretion in all executive matters

Process Improvement & Technology

• Recommend workflow improvements


• Help streamline administrative processes


• Utilize productivity software and AI tools to improve efficiency


• Research new technologies that can enhance executive productivity

Minimum Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Psychology, or any related field.


• At least 1-2 years of experience as an Admin Assistant, Executive Assistant, Executive Coordinator, Personal Assistant, or similar role.


• Excellent written and verbal English communication.


• Outstanding organizational skills.


• High attention to detail.


• Strong problem-solving ability.


• Experience supporting executives is highly preferred.


• Proficiency with Microsoft Office and Google Workspace.

Preferred (Advantage)

• Experience supporting C-level executives.


• Familiarity with AI tools such as ChatGPT, Gemini, Claude, or Microsoft Copilot.


• Experience using project management tools (Monday[.]com, ClickUp, Asana, Trello, etc.).


• Background in a technology, digital marketing, startup, or agency environment.