Executive Assistant to Senior Leadership

Private Advertiser; Cagayan de Oro; On-site; PHP 350,000 - 520,000; Full time

Job summary

Private Advertiser is seeking an Executive Assistant to provide direct administrative and operational support to the executive team in Cagayan de Oro. You will manage schedules, coordinate communications, prepare documents, and ensure deadlines are tracked and met with discretion.

You will work closely with senior leadership, handle sensitive information daily, and use Google Workspace and MS Office to produce reports, presentations, and notes in a timely manner.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written English communication skills.
• Proficiency in Microsoft Office, Google Workspace, and online collaboration tools.
• Strong attention to detail and problem‑solving skills.
• Ability to work independently and maintain professionalism at all times.
• Time management, prioritization, and the ability to adapt to shifting priorities.
• Discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills; tech‑savvy and quick to learn new systems.

Responsibilities

• Executive calendars, meetings, and daily priorities
• Emails, follow-ups, and coordination across departments and external partners
• Reports, presentations, and meeting notes ready before they’re asked for
• Confidential files and records, handled with discretion
• Travel bookings and itineraries
• Project coordination support, ensuring deadlines are met
• Tracking action items so nothing stalls

Skills

English communication

Organization under pressure

Prioritization

Multitasking

Confidentiality

Independent work

Interpersonal skills

Tech-savvy

Education

Bachelor’s degree in Business Administration, Management, Communications, or a related field

Tools

Google Workspace

Microsoft Office

Online collaboration tools

Job description

Private Advertiser is seeking an Executive Assistant to provide direct administrative and operational support to the executive team in Cagayan de Oro. You will manage schedules, coordinate communications, prepare documents, and ensure deadlines are tracked and met with discretion.

You will work closely with senior leadership, handle sensitive information daily, and use Google Workspace and MS Office to produce reports, presentations, and notes in a timely manner.