Strategic Executive Support & Coordination

Private Advertiser; Makati; On-site; PHP 670,000 - 1,116,000; Full time

Job summary

Private Advertiser in Makati is seeking an Executive Assistant to Top Management to provide daily support, route incoming and outgoing documents, secure files for signature, and coordinate urgent corporate issues and project updates with discretion.

The role also covers attending executive meetings, taking minutes, arranging executive errands, preparing correspondences and presentations, organizing daily schedules, and safeguarding confidential documents with high professionalism.

Qualifications

• Bachelor's degree in business administration or related field required.
• At least 2 years of work experience in a similar role.
• Experience in construction industry is a plus.
• Strong problem-solving, organizational, and multitasking abilities.
• Discretion and ability to maintain confidentiality.

Responsibilities

• Provide daily support and assistance to Top Management including routing of incoming and outgoing documents.
• Secure files for signature such as payment and budget requests for approval.
• Facilitate executive errands for meetings, meals, gifts and urgent concerns.
• Coordinate with Top Management on urgent issues, project updates and concerns.
• Coordinate with other departments on project updates and urgent communications for reporting to Top Management.
• Attend Executive Meetings and take minutes as required.
• Evaluate documents to determine if they require Top Management approval.
• Prepare correspondences, transmittals, reports and presentations as instructed.
• Organize and monitor daily schedules and appointments for meetings and corporate events.
• Safekeep urgent and confidential documents and files including insurance policies and other confidential materials.

Skills

Problem-solving

Organizational skills

Multitasking

Discretion & confidentiality

Oral & written communication

Time management

Education

Bachelor's degree in Business Administration / related field

Job description

Private Advertiser in Makati is seeking an Executive Assistant to Top Management to provide daily support, route incoming and outgoing documents, secure files for signature, and coordinate urgent corporate issues and project updates with discretion.

The role also covers attending executive meetings, taking minutes, arranging executive errands, preparing correspondences and presentations, organizing daily schedules, and safeguarding confidential documents with high professionalism.