Elite Executive Assistant to Co-Owners - Hybrid, US Hours

Prime System Solutions; Philippines; Hybride; PHP 614 000 - 949 000; Plein temps

Avantages offerts par ce poste

Prime Office Location

Modern Workspace

Paid Leave

HMO Benefits

Government-Mandated Benefits

Fun & Collaborative Culture

Résumé du poste

Prime System Solutions is seeking an Executive Assistant to support the Co-Owners in a hybrid role based in Quezon City, Philippines. The position requires managing calendars, emails, documents, and coordination with sales, marketing, and operations teams while supporting leadership remotely during US Central Time business hours.

The ideal candidate will be highly organized, proactive, and able to handle confidential information with discretion, delivering reliable administrative and operational

Qualifications

• 3+ years of experience as Virtual Assistant/Executive Assistant or similar role.
• Experience supporting US-based leaders remotely.
• Strong knowledge of Microsoft 365 (Outlook/Teams/Word/Excel/PowerPoint/SharePoint).
• CRM experience with GoHighLevel, HubSpot or similar platforms.
• Experience in IT/MSP/SaaS/tech environment is a plus.
• Fluent written and spoken English.

Responsabilités

• Manage leadership calendars and schedule internal, customer, partner, and vendor meetings.
• Send meeting invitations, links, confirmations, and reminders.
• Monitor and organize inboxes; flag important items.
• Draft routine email responses for review and approval.
• Coordinate meetings from sales development activities as needed.
• Attend internal meetings as note-taker and document key decisions and actions.
• Maintain action-item trackers and follow up on deadlines.
• Prepare meeting agendas and gather relevant documents.
• Create, edit, and format documents, spreadsheets, and presentations.
• Maintain organized files in Microsoft 365 and SharePoint.
• Maintain trackers for vendors, contracts, renewals, subscriptions, and software licenses.
• Build and maintain lead lists; update CRM records; assist with social media scheduling and marketing coordination.
• Support event and webinar logistics; conduct basic research on prospects and partners.

Connaissances

English communication

Highly organized

Multitasking

Remote collaboration

Calendar management

Outils

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

GoHighLevel / HubSpot CRM

Description du poste

Prime System Solutions is seeking an Executive Assistant to support the Co-Owners in a hybrid role based in Quezon City, Philippines. The position requires managing calendars, emails, documents, and coordination with sales, marketing, and operations teams while supporting leadership remotely during US Central Time business hours.

The ideal candidate will be highly organized, proactive, and able to handle confidential information with discretion, delivering reliable administrative and operational