Executive Assistant to a Business Owner | Remote, Day Shift (Singapore)

ELAXIS; Manila; Remote; PHP 600,000 - 800,000; Full time

Benefits offered by this job

Remote work

Company laptop (after 3 months)

Payroll support by Elaxis

Job summary

ELAXIS is seeking an Executive Assistant to support the owner of a luxury goods business based in Manila. You will manage the calendar, inbox, and documents, enabling the principal to focus on clients and strategy.

This day-shift, fully remote role in the Philippines may involve occasional travel adjustments. You will handle invoicing, prepare agreements, arrange travel logistics, and maintain confidential client records with discretion.

Qualifications

• At least 3 years supporting a senior executive or business owner directly.
• Excellent written English with a keen attention to detail.
• Strong discretion handling confidential information.
• Ability to translate quick instructions (WhatsApp/phone) into finished work.
• Flexible and reachable for urgent requests at short notice.
• Experience raising invoices and following up payments.

Responsibilities

• Manage a busy calendar and schedule meetings across multiple time zones.
• Triage inbox, draft replies for approval, flag items needing attention.
• Prepare documents, letters and agreements for review and signature.
• Prepare and issue invoices, follow up on payments.
• Arrange hotels, accommodations and logistics for the principal.
• Prepare meeting agendas, briefs, and post-meeting follow-ups.
• Maintain contacts and client records in a centralized system.

Skills

Calendar management

Email triage

Document preparation

Invoicing

Travel logistics

Discretion

Tools

AI tools usage

Microsoft Word/Excel

Calendar apps

Job description

About the role

Elaxis is hiring a dedicated Executive Assistant to work directly for the owner of an established business in the luxury, high-value goods sector. You won’t be one of many assistants supporting a team. You’ll be the right hand to one principal, taking the calendar, inbox and paperwork off their desk so they can focus on clients.

This is a day-shift role. Our client works in the same time zone as Manila, so there is no graveyard shift. When they travel, your hours may shift within reason and always with notice.

What you’ll do

• Manage a busy calendar and schedule meetings across multiple time zones

• Work in the inbox: triage messages, draft replies for approval, and flag what needs attention

• Prepare documents, letters and agreements for review and signature

• Prepare and issue invoices, and follow up on payment

• Arrange hotels, accommodation and logistics around the principal’s schedule

• Prepare for meetings with agendas and briefing notes, and handle the follow-up afterwards

• Keep commitments moving so nothing agreed on a call gets forgotten

• Maintain contacts and client records so information sits in one place

What we’re looking for

• At least 3 years supporting a senior executive or business owner directly (not team or general admin support)

• Excellent written English and a sharp eye for detail. Documents you prepare go out under someone else’s signature, so they need to come back clean

• Strong discretion. You’ll handle confidential client names, pricing and negotiations

• Comfort working from quick WhatsApp messages and phone calls rather than detailed written briefs. You turn a short instruction into finished work

• Flexibility to pick things up at short notice and be reachable when something needs an answer

• Experience raising invoices and following up payment accurately and without reminders

• Practical, everyday use of AI tools, and you know how to check their output

Nice to have

• Experience in luxury, high-end retail or professional services

• Bookkeeping or accounting exposure beyond invoicing

• Experience supporting someone across multiple businesses

• Experience dealing directly with high-value clients

What we offer

• Full-time, permanent work dedicated to one principal, Monday to Friday

• Day shift, fully remote.

• Company-issued computer from your third month

• Contracting, payroll and ongoing HR support handled by Elaxis

• Direct exposure to how a high-end international business runs

Our hiring process

We’re upfront about this so you know what to expect. Shortlisted applicants will have an interview with Elaxis, complete language, problem-solving and personality assessments, and do a short practical task: turning a voice note into a polished one-page document and solving a scheduling problem across three time zones. Final candidates meet the client directly.