Executive Assistant to President | Travel-Ready & Detail-Oriented

Olongapo Maintenance Services, Inc; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Olongapo Maintenance Services, Inc is seeking a reliable Executive Assistant to support the President, Management, and the Board of Directors. The role requires managing schedules, handling correspondence, preparing reports and presentations, coordinating meetings, and monitoring projects across the Philippines.

The successful candidate will travel to airports and project sites as needed, liaise with internal teams and external stakeholders, maintain records, and produce concise technical

Qualifications

• Detail-oriented and highly organized.
• Ability to manage multiple tasks with discretion and confidentiality.
• Proactive approach and strong written and verbal communication.

Responsibilities

• Manage executive calendars, appointments, schedules, and meeting arrangements.
• Review, prioritize, and respond to emails on behalf of executives as authorized.
• Prepare agendas, minutes, presentations, reports, memoranda and other business documents.
• Coordinate with internal departments and external stakeholders.
• Monitor ongoing projects and provide timely updates to Management and Board.
• Prepare quotations, payment terms, project timelines, and related documents.
• Document friction testing results into technical reports for CAAP and clients.
• Travel to airports and project sites as required.

Skills

Calendar management

Communication

Meeting coordination

Documentation

Travel coordination

Stakeholder management

Tools

MS Office

Job description

Olongapo Maintenance Services, Inc is seeking a reliable Executive Assistant to support the President, Management, and the Board of Directors. The role requires managing schedules, handling correspondence, preparing reports and presentations, coordinating meetings, and monitoring projects across the Philippines.

The successful candidate will travel to airports and project sites as needed, liaise with internal teams and external stakeholders, maintain records, and produce concise technical