Executive Assistant to Partners

TOA Global Pty; Philippines; On-site; PHP 357,000 - 491,000; Full time

Benefits offered by this job

HMO and Life Insurance

21 Service Incentive Leaves

Cash reward or one free HMO dependent

Professional certifications via Ab2

Day shift 7:00 AM - 4:00 PM

Job summary

TOA Global Pty in the Philippines is seeking a Junior Executive Assistant to provide high-level administrative and operational support to Partners, Directors, and senior leaders at a leading Australian accounting firm.

The role requires managing complex calendars, high-priority client communications, and confidential workflows across international practices. The successful candidate will excel in a fast-paced environment with strong English communication and organizational skills.

Qualifications

• At least 3 years of experience in an Australian accounting firm.
• High proficiency in Microsoft 365, SharePoint, and workflow tools.
• Direct experience with platforms such as XPM, MYOB AE, Karbon, or FYI.
• Strong organizational, prioritization, and multitasking abilities.

Responsibilities

• Executive & Calendar Management: manage complex calendars, confidential communications, travel bookings, itineraries, and expense reporting for Partners and senior leaders.
• Meeting & Document Coordination: prepare agendas, document minutes, track actions, review key financial documents, engagement letters, tax files, and proposals.
• Workflow & Practice Management: maintain organized digital filing systems and manage executive inboxes.
• Compliance Tracking: monitor deadlines for BAS, IAS, and tax return lodgments with internal teams.
• Onboarding & Operations: support monthly reporting, deadline tracking, cross-team coordination, and new-hire onboarding.
• Client & Stakeholder Engagement: liaise with clients and stakeholders with professionalism and proactive problem solving.

Skills

Executive support

Calendar management

High English proficiency

Tools

XPM

FYI

Karbon

MYOB AE

Xero Practice Manager (XPM)

Microsoft 365

SharePoint

Job description

TOA Global Pty in the Philippines is seeking a Junior Executive Assistant to provide high-level administrative and operational support to Partners, Directors, and senior leaders at a leading Australian accounting firm.

The role requires managing complex calendars, high-priority client communications, and confidential workflows across international practices. The successful candidate will excel in a fast-paced environment with strong English communication and organizational skills.