Executive Assistant to Founders — Global Health & Genomics

Assist World; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Assist World is seeking a reliable Executive Assistant to directly support the founders. The role is not a high-volume administrative job; it requires discretion, responsiveness, and the ability to work independently in a fast-moving, globally engaged startup environment.

The successful candidate will manage calendars, coordinate meetings with international stakeholders, organize documents, and handle sensitive information with absolute discretion.

Qualifications

• Operate independently with strong prioritisation and discretion.
• Communicate professionally and handle sensitive information.
• Discretion, responsiveness, organisation, and sound judgment are essential.
• Ability to coordinate with international stakeholders and travel support.

Responsibilities

• Manage and coordinate calendars and meetings.
• Monitor incoming emails and respond or flag items appropriately.
• Ensure important messages and meeting requests are handled promptly.
• Coordinate meetings with senior and international stakeholders.
• Follow up professionally and persistently with contacts who have gone quiet.
• Keep track of outstanding conversations, commitments, and follow-ups.
• Prepare and organise documents for meetings and external stakeholders.
• Conduct research and identify suppliers, services, venues, and other resources internationally.
• Assist with organising events and travel-related requirements.
• Research and coordinate local suppliers in international locations.
• Support the founders with ad-hoc personal and professional administrative tasks.
• Maintain information and documentation within Notion.
• Create, organise, edit, and share Notion documents.
• Keep Notion records accurate and up to date.
• Help ensure Notion remains the company's central source of information.
• Organise and categorise company expenses.
• Help turn expense information into useful data for weekly and monthly reviews.

Skills

Discretion

Organisation

Communication

Prioritisation

Independence

Tools

Notion

Job description

Assist World is seeking a reliable Executive Assistant to directly support the founders. The role is not a high-volume administrative job; it requires discretion, responsiveness, and the ability to work independently in a fast-moving, globally engaged startup environment.

The successful candidate will manage calendars, coordinate meetings with international stakeholders, organize documents, and handle sensitive information with absolute discretion.